Arizona Sample Letter for conveying Responses to Request for Production of Documents

• Category: Letters - Legal - Production
• State: Multi-State
• Control #: US-0056LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. Subject: Comprehensive Response to Request for Production of Documents [Case Name/Number] [Your Name] [Your Title] [Your Organization/Business Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Opposing Counsel's Name] [Opposing Counsel's Law Firm] [Opposing Counsel's Address] [City, State, ZIP Code] Re: [Case Name/Number] — Response to Request for Production of Documents Dear [Opposing Counsel's Name], I hope this letter finds you well. In response to your correspondence dated [Date], received on [Date], which presented a Request for Production of Documents pursuant to [mention applicable Arizona Rule(s)], I am writing on behalf of [Your Organization/Business Name] to provide the requested responses and produce the relevant documents within the following sections: [Types of Arizona Sample Letters]: 1. GENERAL OBJECTIONS: We hereby assert general objections to the Request for Production of Documents as follows: Over breadthth: The request seeks documents beyond the scope of what is permissible under the relevant rules. We reserve the right to object to producing documents that are not reasonably related to the subject of this litigation. — Relevance: We reserve the right to assert objections on the grounds of irrelevance, undue burden, and annoyance, as applicable. However, we have made a good faith effort to provide relevant documents that are within the scope of the request. — Privilege: We will provide our privilege log separately, identifying any documents that we are withholding on the basis of attorney-client privilege, work-product doctrine, or any other applicable privileges. 2. SPECIFIC RESPONSES: In response to each individual request, please find our specific responses and corresponding document production (if any): [Request No. 1] Response: [Description of response, such as Sample Letter for producing documents] [Request No. 2] Response: [Description of response, such as Sample Letter for producing documents] [Request No. 3] Response: [Description of response, such as Sample Letter for producing documents] [Continue providing responses and corresponding document production for each request] 3. DOCUMENT PRODUCTION: In accordance with the Arizona Rules of Civil Procedure, we are enclosing the relevant documents as attachments to this letter: [Attach the produced documents, organized as exhibits or attachments, whenever applicable] If any documents are voluminous or already in your possession, we invite you to inspect and copy them at our offices at a mutually convenient time. 4. PRIVILEGE LOG: Additionally, please find attached our privilege log which identifies the documents withheld on the basis of applicable privileges. We request that you review this log carefully and notify us promptly if you believe any items have been incorrectly designated as privileged. 5. PRESERVATION OF DOCUMENTS: As it is our obligation to preserve documents and electronically stored information relevant to this case, we confirm that we have taken appropriate steps to preserve all such materials, including backups and archives. Please consider this response as compliant with the relevant Arizona rules governing the production of documents. Should you require any further clarification or have any concerns, please do not hesitate to contact me at [Phone Number] or [Email Address]. We trust that this comprehensive response and document production will aid in resolving the discovery process efficiently, furthering the interests of both parties involved. Thank you for your attention to this matter. We look forward to the ongoing progress of the case. Yours sincerely, [Your Name] [Your Title] [Your Organization/Business Name]

Subject: Comprehensive Response to Request for Production of Documents [Case Name/Number] [Your Name] [Your Title] [Your Organization/Business Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Opposing Counsel's Name] [Opposing Counsel's Law Firm] [Opposing Counsel's Address] [City, State, ZIP Code] Re: [Case Name/Number] — Response to Request for Production of Documents Dear [Opposing Counsel's Name], I hope this letter finds you well. In response to your correspondence dated [Date], received on [Date], which presented a Request for Production of Documents pursuant to [mention applicable Arizona Rule(s)], I am writing on behalf of [Your Organization/Business Name] to provide the requested responses and produce the relevant documents within the following sections: [Types of Arizona Sample Letters]: 1. GENERAL OBJECTIONS: We hereby assert general objections to the Request for Production of Documents as follows: Over breadthth: The request seeks documents beyond the scope of what is permissible under the relevant rules. We reserve the right to object to producing documents that are not reasonably related to the subject of this litigation. — Relevance: We reserve the right to assert objections on the grounds of irrelevance, undue burden, and annoyance, as applicable. However, we have made a good faith effort to provide relevant documents that are within the scope of the request. — Privilege: We will provide our privilege log separately, identifying any documents that we are withholding on the basis of attorney-client privilege, work-product doctrine, or any other applicable privileges. 2. SPECIFIC RESPONSES: In response to each individual request, please find our specific responses and corresponding document production (if any): [Request No. 1] Response: [Description of response, such as Sample Letter for producing documents] [Request No. 2] Response: [Description of response, such as Sample Letter for producing documents] [Request No. 3] Response: [Description of response, such as Sample Letter for producing documents] [Continue providing responses and corresponding document production for each request] 3. DOCUMENT PRODUCTION: In accordance with the Arizona Rules of Civil Procedure, we are enclosing the relevant documents as attachments to this letter: [Attach the produced documents, organized as exhibits or attachments, whenever applicable] If any documents are voluminous or already in your possession, we invite you to inspect and copy them at our offices at a mutually convenient time. 4. PRIVILEGE LOG: Additionally, please find attached our privilege log which identifies the documents withheld on the basis of applicable privileges. We request that you review this log carefully and notify us promptly if you believe any items have been incorrectly designated as privileged. 5. PRESERVATION OF DOCUMENTS: As it is our obligation to preserve documents and electronically stored information relevant to this case, we confirm that we have taken appropriate steps to preserve all such materials, including backups and archives. Please consider this response as compliant with the relevant Arizona rules governing the production of documents. Should you require any further clarification or have any concerns, please do not hesitate to contact me at [Phone Number] or [Email Address]. We trust that this comprehensive response and document production will aid in resolving the discovery process efficiently, furthering the interests of both parties involved. Thank you for your attention to this matter. We look forward to the ongoing progress of the case. Yours sincerely, [Your Name] [Your Title] [Your Organization/Business Name]