There is no particular form for this unless the college or university provides one. Generally, in the first paragraph the student should introduce himself and explain why he or she is writing the letter. Keep the first paragraph as concise and clear as possible so that the reader can immediately understand its urgency.
The next paragraph should narrate the account of what happened, and why the appeal should be granted. Include all the necessary facts in order to legitimize your case. Refer to any specific provisions of the college handbook that are applicable. Also, provide specific times and dates when particular events occurred.
Close the letter by thanking the recipient for their time and the opportunity to be heard.
Title: Arizona Letter of Appeal Regarding Being Charged Tuition for Classes College Student had to Drop out of for Various Reasons Keywords: Arizona student, tuition appeal, letter of appeal, dropped classes, college, financial implications, extenuating circumstances, reimbursement, withdrawal process, tuition refund policy, university policies Introduction: [Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Date] [University Name] [University Address] [City, State, Zip Code] Subject: Letter of Appeal Regarding Tuition Charges for Dropped Classes Dear [University's Financial Aid Office/Office of Student Accounts], I hope this letter finds you in good health and high spirits. I am writing this appeal letter regarding the tuition charges for the classes I had to drop out of due to unforeseen circumstances. I have encountered various reasons which I would like to explain to you and kindly request your assistance and understanding in reevaluating my financial obligations. Description of Extenuating Circumstances: In the [semester/year], I enrolled in [name of classes and respective course numbers], with the intention of successfully completing them. However, I was faced with unforeseen challenges that significantly affected my ability to continue attending these courses. The difficulties I encountered include, but are not limited to: 1. Medical Circumstances: [Provide a detailed explanation of any health issues or medical emergencies that hindered your ability to attend the classes. Attach supporting medical documentation, if available.] 2. Family Crisis: [Outline any family emergencies or crisis situations that required your immediate attention and made it impossible to continue attending the classes.] 3. Financial Constraints: [Explain any unexpected financial hardships that arose, such as loss of employment, sudden increase in living expenses, or unforeseen educational costs that forced you to prioritize financial obligations over educational pursuits.] 4. Academic Struggles: [Describe any academic difficulties you faced during the specified semester/year, such as personal/family issues affecting mental health, workload overload, or unsuitable course selection.] Withdrawal Process and Tuition Refund Policy: I understand that the university has established withdrawal policies, which determine tuition refunds based on the withdrawal date. I followed the prescribed withdrawal process, and the classes in question were officially dropped within the university's stipulated timeframe. I kindly request you to review my records and acknowledge that I took the necessary steps to withdraw from these courses in accordance with university policies. Financial Implications and Reimbursement: Due to these extenuating circumstances, I am faced with additional financial burdens resulting from the tuition charges for the dropped courses. I kindly request your reconsideration in light of the aforementioned reasons and the impact they had on my ability to complete the semester successfully. I genuinely believe that a reimbursement or adjustment of the tuition charges based on my situation is warranted. Conclusion: In conclusion, I sincerely hope you understand the hardships I encountered during the specified semester/year, which made it necessary for me to drop the aforementioned classes. I kindly ask for a fair review of my appeal and urge you to consider the circumstances outlined within this letter. Thank you for your understanding and assistance in resolving this matter. I look forward to your prompt and favorable response. Should you require any additional documentation or information, please do not hesitate to contact me. Yours sincerely, [Your Name]
