Arizona Sample Letter to Client - Withdrawal of Representation

• Category: Letters - Legal - Client Relations
• State: Multi-State
• Control #: US-0522LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. Subject: Notification of Withdrawal of Representation — [Client Name] [Your Name] [Your Title or Position] [Your Law Firm's Name] [Address] [City, State, Zip Code] [Date] [Client Name] [Client Address] [City, State, Zip Code] Dear [Client Name], RE: WITHDRAWAL OF REPRESENTATION IN [CASE NAME] I hope this letter finds you well. I am writing to inform you of my intent to withdraw from representing you in the matter of [Case Name]. This decision is not taken lightly, and I believe it is in our respective best interests to dissolve our attorney-client relationship. Please note that this letter serves as a formal notice of my withdrawal from your case. I would like to clarify the reasons behind my withdrawal. [Explain the reason(s) for withdrawal in a clear and concise manner]. Due to the aforementioned circumstances, I regret to inform you that I can no longer continue representing you effectively. Please be aware that my withdrawal from your case is subject to the following conditions: 1. Handover of Case Materials: As per ethical obligations, I will provide you with all necessary case materials within [specific timeframe, typically 10-14 days] of receiving this letter. This includes documents, correspondence, research, and any other relevant material pertaining to your case. These materials will aid in the transition to new legal representation. 2. Pending Deadlines: Any pending court appearances, depositions, hearings, or important deadlines in your case that were scheduled during my representation will require your immediate attention. It is essential that you promptly retain new legal representation to avoid any potential adverse consequences. 3. Cooperation with Successor Counsel: To ensure a smooth transition, I kindly request your cooperation in allowing my successor counsel to contact me directly, should they require any clarification or information related to your case. This will help maintain the necessary confidentiality and continuity of your legal matters. Regarding fees and costs, all outstanding invoices must be settled in full as follows: [Specify payment instructions — e.g., within 30 days from the date of this letter]. If you have any questions or concerns about the billing, please do not hesitate to contact me or our accounting department. Lastly, it is important to understand that withdrawing from representation does not diminish or waive my duty of confidentiality owed to you. All privileged information and attorney-client communications will remain protected under the law, even after my withdrawal. Please acknowledge receipt of this letter and ensure that you have understood its contents. If you have any questions or require further clarification, do not hesitate to contact me at [your phone number] or [your email address]. Thank you for your attention to this matter. I wish you the best in resolving your legal concerns and trust that you will secure alternative legal assistance promptly. Yours sincerely, [Your Name] [Your Title or Position] [Your Law Firm's Name]

Subject: Notification of Withdrawal of Representation — [Client Name] [Your Name] [Your Title or Position] [Your Law Firm's Name] [Address] [City, State, Zip Code] [Date] [Client Name] [Client Address] [City, State, Zip Code] Dear [Client Name], RE: WITHDRAWAL OF REPRESENTATION IN [CASE NAME] I hope this letter finds you well. I am writing to inform you of my intent to withdraw from representing you in the matter of [Case Name]. This decision is not taken lightly, and I believe it is in our respective best interests to dissolve our attorney-client relationship. Please note that this letter serves as a formal notice of my withdrawal from your case. I would like to clarify the reasons behind my withdrawal. [Explain the reason(s) for withdrawal in a clear and concise manner]. Due to the aforementioned circumstances, I regret to inform you that I can no longer continue representing you effectively. Please be aware that my withdrawal from your case is subject to the following conditions: 1. Handover of Case Materials: As per ethical obligations, I will provide you with all necessary case materials within [specific timeframe, typically 10-14 days] of receiving this letter. This includes documents, correspondence, research, and any other relevant material pertaining to your case. These materials will aid in the transition to new legal representation. 2. Pending Deadlines: Any pending court appearances, depositions, hearings, or important deadlines in your case that were scheduled during my representation will require your immediate attention. It is essential that you promptly retain new legal representation to avoid any potential adverse consequences. 3. Cooperation with Successor Counsel: To ensure a smooth transition, I kindly request your cooperation in allowing my successor counsel to contact me directly, should they require any clarification or information related to your case. This will help maintain the necessary confidentiality and continuity of your legal matters. Regarding fees and costs, all outstanding invoices must be settled in full as follows: [Specify payment instructions — e.g., within 30 days from the date of this letter]. If you have any questions or concerns about the billing, please do not hesitate to contact me or our accounting department. Lastly, it is important to understand that withdrawing from representation does not diminish or waive my duty of confidentiality owed to you. All privileged information and attorney-client communications will remain protected under the law, even after my withdrawal. Please acknowledge receipt of this letter and ensure that you have understood its contents. If you have any questions or require further clarification, do not hesitate to contact me at [your phone number] or [your email address]. Thank you for your attention to this matter. I wish you the best in resolving your legal concerns and trust that you will secure alternative legal assistance promptly. Yours sincerely, [Your Name] [Your Title or Position] [Your Law Firm's Name]