Subject: Dispute of Hours Worked: Seeking Clarification and Resolution Dear [Boss's Name], I hope this letter finds you well. I am writing to discuss and dispute the amount of hours worked that have been recorded on my timesheets for the past [specific time period]. Since joining [company name], I have always strived to maintain accuracy and consistency in my work records, including my timekeeping. However, after carefully reviewing my recent timesheets, I have noticed discrepancies that I believe need to be addressed and rectified. To provide a clearer understanding, I have outlined the concerns regarding the recorded hours worked: 1. Overtime Hours: Despite several instances where I put in additional hours beyond the regular work schedule, these overtime hours have not been accurately accounted for. I have meticulously maintained a log of all the extra time spent, which has not been accurately reflected in the timesheets. 2. Lunch Break Deductions: I have noticed that my designated lunch breaks have occasionally been inadvertently omitted from the recorded hours. As per company policies, the standard lunch break duration is [specific time], and I have consistently adhered to this time frame. 3. Clock-In Accuracy: In some instances, there were inaccuracies in recording the exact time I clocked in. I always ensure to promptly punch in and out using the timekeeping system, but due to technical glitches or human error, this information may have been compromised. I genuinely believe in maintaining open and transparent communication within our team, and it is with this intention that I bring this issue to your attention. Furthermore, I kindly request your assistance in resolving this matter promptly. With determination to resolve this discrepancy, I propose the following steps towards a resolution: 1. Verification Process: I kindly request access to my timekeeping records for the period in question. By cross-referencing them with my own personal records, we can identify any inconsistencies and rectify them accurately. 2. Meeting Discussion: I would appreciate the opportunity to discuss this matter further in person. This will allow for a comprehensive understanding of the situation and an open dialogue, which will lead to a satisfactory resolution. 3. Collaborative Solution: Once the discrepancies have been identified and verified, I propose updating the timesheets to reflect the accurate hours worked. This will ensure that my compensation is correctly calculated, and we can avoid any further misunderstandings in the future. I have attached my personal record of hours worked for your reference and convenience. It clearly outlines the dates, times, and additional hours that I have logged outside the designated working hours. Please review this document along with the company's recorded timesheets to assess the differences. I value your professionalism and trust in handling this matter with the fairness it deserves. Should you require any further documentation or clarification, please do not hesitate to let me know. I have always been committed to upholding the best interests of the company, and I believe that by addressing this issue, we can continue to foster a positive and productive work environment. I look forward to resolving this matter amicably. Thank you for your attention to this matter. Sincerely, [Your Name] [Employee ID/Number] [Department/Position] CC: Human Resources Department (Optional) Labor Department, State of Arizona (If applicable)
Arizona Sample Letter for Letter to Boss Disputing Amount of Hours Worked
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