California Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest

• Category: Letters - Nonlegal - Reservations
• State: Multi-State
• Control #: US-0297LR
• Format: Word; Rich Text

Description

Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest Subject: Prearrival Confirmation for Corporate Guest at [Hotel Name] Dear [Hotel Name] Team, We are writing to confirm the reservation for our esteemed corporate guest, [Guest Name], at your prestigious hotel in California. The purpose of their visit is related to conducting business activities and attending professional engagements in the state. We kindly request that you take note of the following details and ensure a seamless experience for our honored guest: 1. Arrival and Departure Information: — Arrival Date: [Date— - Departure Date: [Date] — Flight Details: [Flight Number, Arrival Time] — Mode of Transportation: [e.g., Airport Transfer] 2. Accommodation Requirements: Our corporate guest requires [type of room] accommodation for the entire duration of their stay. Please ensure that the room is prepared in accordance with the hotel's highest standards. Additionally, any preferences indicated by the guest, such as a non-smoking room, should be taken into consideration. 3. Amenities and Services Needed: As a corporate guest, [Guest Name] would greatly appreciate the following amenities and services during their stay: — High-speed interneaccesses— - Business center facilities — Access to meeting rooms (if available) — Complimentary breakfast or dining options — Concierge assistance 4. Billing and Payment Method: All charges pertaining to this reservation, including accommodation, amenities, and any additional services, will be settled by our company. Please ensure that the invoice is addressed to the attention of our Accounts Department, noting the necessary details such as the billing address and any specific requirements for invoicing. 5. Contact Information: For any queries or further assistance during our guest's stay, kindly note the provided contact details: — Primary Contact Name: [Contact Name— - Primary Contact Phone Number: [Phone Number] — Primary Contact Email Address: [Email Address] We trust that your esteemed hotel will extend warm hospitality and cater to the needs of our corporate guest, ensuring their stay is comfortable and convenient. Your attention to detail is highly appreciated as it contributes to maintaining our professional relationship. Should there be any changes or updates regarding this reservation, kindly inform us promptly. Thank you for your kind cooperation, and we look forward to a successful collaboration with your hotel. Sincerely, [Your Name] [Your Title/Position] [Company Name] [Company Address] [City, State, ZIP] [Phone Number] [Email Address]

Subject: Prearrival Confirmation for Corporate Guest at [Hotel Name] Dear [Hotel Name] Team, We are writing to confirm the reservation for our esteemed corporate guest, [Guest Name], at your prestigious hotel in California. The purpose of their visit is related to conducting business activities and attending professional engagements in the state. We kindly request that you take note of the following details and ensure a seamless experience for our honored guest: 1. Arrival and Departure Information: — Arrival Date: [Date— - Departure Date: [Date] — Flight Details: [Flight Number, Arrival Time] — Mode of Transportation: [e.g., Airport Transfer] 2. Accommodation Requirements: Our corporate guest requires [type of room] accommodation for the entire duration of their stay. Please ensure that the room is prepared in accordance with the hotel's highest standards. Additionally, any preferences indicated by the guest, such as a non-smoking room, should be taken into consideration. 3. Amenities and Services Needed: As a corporate guest, [Guest Name] would greatly appreciate the following amenities and services during their stay: — High-speed interneaccesses— - Business center facilities — Access to meeting rooms (if available) — Complimentary breakfast or dining options — Concierge assistance 4. Billing and Payment Method: All charges pertaining to this reservation, including accommodation, amenities, and any additional services, will be settled by our company. Please ensure that the invoice is addressed to the attention of our Accounts Department, noting the necessary details such as the billing address and any specific requirements for invoicing. 5. Contact Information: For any queries or further assistance during our guest's stay, kindly note the provided contact details: — Primary Contact Name: [Contact Name— - Primary Contact Phone Number: [Phone Number] — Primary Contact Email Address: [Email Address] We trust that your esteemed hotel will extend warm hospitality and cater to the needs of our corporate guest, ensuring their stay is comfortable and convenient. Your attention to detail is highly appreciated as it contributes to maintaining our professional relationship. Should there be any changes or updates regarding this reservation, kindly inform us promptly. Thank you for your kind cooperation, and we look forward to a successful collaboration with your hotel. Sincerely, [Your Name] [Your Title/Position] [Company Name] [Company Address] [City, State, ZIP] [Phone Number] [Email Address]