How long must an employer keep employee records in California?

California Labor Code section 1174 requires that all payroll records showing employees' daily hours worked and the wages paid to them be kept in the State of California. And these records must be kept for three years.

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Log of Records Retention Requirements

California Log of Records Retention Requirements

Name: California Log of Records Retention Requirements
Brand: US Legal Forms
Rating: 4.65 (220 reviews)

Category:

Employment - Personnel Files

State:

Multi-State

Control #:

US-AHI-250

Format:

Instant download

Description

This AHI form is a log of requirements regarding the retention of company records. This form lists the type of form and how long it should be kept before it is thrown away.

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How to fill out California Log Of Records Retention Requirements?

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Maintain a copy of each employee's personnel records for no less than 3 years. Make a current employee's personnel records available, and if requested by the employee or representative, provide a copy at the place where the employee reports to work or at another location agreeable to the employer and the requester.

As a general rule of thumb, tax returns, financial statements and accounting records should be retained for a minimum of six years.

Keep records for 3 years from the date you filed your original return or 2 years from the date you paid the tax, whichever is later, if you file a claim for credit or refund after you file your return. Keep records for 7 years if you file a claim for a loss from worthless securities or bad debt deduction.

Permanent or 5 years after closing of the office in India. Registered documents of companies which have been fully wound up and finally dissolved together with correspondence relating to such companies. Permanent or the last change of situation of the registered office.

While required retention periods of no more than three years are most common, California law imposes requirements of as long as eight years for certain employment records and six years for certain tax and corporate records.

California Labor Code section 1174 requires that all payroll records showing employees' daily hours worked and the wages paid to them be kept in the State of California. And these records must be kept for three years.

Among new laws taking effect this coming year is Senate Bill 807, signed by Governor Newsom in September. Beginning on January 1, 2022, employers will be required to retain personnel records for applicants and employees for a minimum of four years (up from the previous requirement of three years).

To be on the safe side, McBride says to keep all tax records for at least seven years. Keep forever. Records such as birth and death certificates, marriage licenses, divorce decrees, Social Security cards, and military discharge papers should be kept indefinitely.

The following documents must be retained for 3 years: Employee personnel files (3 years after termination of employment) Recruitment and hiring records.

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California Log of Records Retention Requirements

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