Colorado Sample Letter for Return Authorization

• Category: Letters - Nonlegal - Authorizations
• State: Multi-State
• Control #: US-0192LR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Company Name] [Company Address] [City, State, ZIP] Subject: Request for Return Authorization — [Order Number] Dear [Company Name], I would like to request a return authorization for the following item(s) purchased from your esteemed company: Order Number: [Order Number] Date of Purchase: [Date of Purchase] 1. [Item Name 1]: [Item Description 1] 2. [Item Name 2]: [Item Description 2] 3. [Item Name 3]: [Item Description 3] I have carefully reviewed your return policy, and I believe my request falls within the specified timeframe and conditions for returns. Enclosed are copies of the original invoice and any relevant supporting documentation, such as photographs or proofs of defects or damages. Please note the reason for my return: [Explanation of the reason for return: If there is a defect, damage, incorrect item, size issue, etc. Explain the specific details and circumstances.] In accordance with your return policy, I kindly request the following resolution: 1. Refund: [Specify if requesting a full refund or partial refund] 2. Exchange: [Specify preferred item(s) for exchange, including their names, sizes, and colors if applicable] I understand that I am responsible for any return shipping costs unless the return is due to an error on your part. In the case of such an error, please provide a prepaid return label for the return shipment. Additionally, if possible, I would appreciate a prompt response regarding the status of my return request. Kindly inform me whether the return authorization has been approved and provide any instructions or further guidance necessary to complete the return process. I highly value your excellent customer service and trust that you will handle my return request with the utmost care and efficiency. Thank you for your attention to this matter. Please do not hesitate to contact me at [Phone Number] or [Email Address] if you require any further information or if I can assist you in any way. Yours sincerely, [Your Name]

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Company Name] [Company Address] [City, State, ZIP] Subject: Request for Return Authorization — [Order Number] Dear [Company Name], I would like to request a return authorization for the following item(s) purchased from your esteemed company: Order Number: [Order Number] Date of Purchase: [Date of Purchase] 1. [Item Name 1]: [Item Description 1] 2. [Item Name 2]: [Item Description 2] 3. [Item Name 3]: [Item Description 3] I have carefully reviewed your return policy, and I believe my request falls within the specified timeframe and conditions for returns. Enclosed are copies of the original invoice and any relevant supporting documentation, such as photographs or proofs of defects or damages. Please note the reason for my return: [Explanation of the reason for return: If there is a defect, damage, incorrect item, size issue, etc. Explain the specific details and circumstances.] In accordance with your return policy, I kindly request the following resolution: 1. Refund: [Specify if requesting a full refund or partial refund] 2. Exchange: [Specify preferred item(s) for exchange, including their names, sizes, and colors if applicable] I understand that I am responsible for any return shipping costs unless the return is due to an error on your part. In the case of such an error, please provide a prepaid return label for the return shipment. Additionally, if possible, I would appreciate a prompt response regarding the status of my return request. Kindly inform me whether the return authorization has been approved and provide any instructions or further guidance necessary to complete the return process. I highly value your excellent customer service and trust that you will handle my return request with the utmost care and efficiency. Thank you for your attention to this matter. Please do not hesitate to contact me at [Phone Number] or [Email Address] if you require any further information or if I can assist you in any way. Yours sincerely, [Your Name]