Subject: Withdrawal of Representation — Colorado Sample Letter to Client Dear [Client's Name], I hope this letter finds you well. I am writing to inform you of the difficult decision I have made regarding your legal representation. Please read this letter thoroughly as it outlines the reasons for my withdrawal and provides guidance on the next steps you should take. 1. Background and Relationship: As you already know, our professional relationship began on [date] when you retained me as your legal representative in [case/issue]. Over the past months/years, we have diligently worked together, maneuvering the intricacies of Colorado's legal system in pursuit of your best interests. 2. Reason for Withdrawal: I regret to inform you that due to unforeseen circumstances beyond my control, I must withdraw as your legal representative. This decision was not made lightly and was reached after careful consideration of the following factors: [state the reasons for withdrawal explicitly, which could include conflict of interest, inability to dedicate enough time, ethical concerns, or any other valid explanation]. 3. Ethical Obligations: As a legal professional, I am bound by certain ethical obligations. It is imperative that I not only protect your interests but also abide by the rules and regulations set forth by the Colorado State Bar. This withdrawal serves to ensure that you receive the highest level of legal representation possible. 4. Impact of Withdrawal: It is crucial for you to understand the implications of this withdrawal. Once you receive this letter, it means that I am no longer acting as your attorney. Consequently, you should seek assistance from an alternative legal representative immediately. Failure to do so may adversely affect your current case/issue. 5. Providing Case Materials: To aid in the transition process, I will provide a complete copy of your case materials, including all documents, correspondence, and records related to your legal matter. Please allow [time frame] for me to organize and compile these materials. Once they are ready, we will make arrangements for you to access them. 6. Confidentiality and Privilege: Please be reminded that all information shared with me during the course of our professional relationship remains confidential. As per my ethical obligations, I will not disclose any privileged information to any third party without your consent or unless required by law. 7. Seeking New Legal Representation: Finding a new attorney is crucial to ensure a seamless continuation of your legal matter. I strongly recommend that you begin this process immediately by conducting thorough research, consulting trusted sources, and arranging consultations with potential lawyers. 8. Closing Remarks: While it is unfortunate that I must withdraw as your legal representative, your best interests remain my top priority. I am confident that you will find alternative counsel who will effectively advocate for you. If you have any questions or require further clarification regarding this matter, please do not hesitate to contact me at [phone number] or [email address]. It has been a privilege representing your legal interests until this point, and I wish you the very best going forward. Sincerely, [Your Name] [Your Law Firm's Name] [Address] [Phone Number] [Email Address] Types of Colorado Sample Letters to Client — Withdrawal of Representation: 1. Conflict of Interest — Withdrawal of Representation: If a conflict of interest arises that makes it impossible for an attorney to continue representing the client, this specific type of withdrawal letter is used. 2. Inability to Dedicate Time — Withdrawal of Representation: When unforeseen circumstances or overwhelming workload do not allow an attorney to provide the required level of attention and dedication to a client's case, this type of withdrawal letter is employed. 3. Ethical Concerns — Withdrawal of Representation: In rare cases where an attorney becomes aware of ethical concerns or misconduct related to the client or the case at hand, a withdrawal letter highlighting these concerns may be necessary. 4. Change of Circumstances — Withdrawal of Representation: When a lawyer experiences a significant personal or professional change that inhibits their ability to continue representing a client effectively, this type of withdrawal letter is utilized. Please note that these types of withdrawal letters are general descriptions and may vary based on specific scenarios and legal requirements.
Colorado Sample Letter to Client - Withdrawal of Representation
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Even if the matter is not pending before a tribunal, the ethics rules of most states provide that a lawyer cannot withdraw until he or she has taken reasonable steps to avoid foreseeable prejudice to the rights of his client, such as giving notice to the client, allowing time for employment of other counsel, delivering ...
At a minimum, the disengagement letter should always contain the following: A clear statement that you are disengaging and the effective date of the disengagement (e.g., We must formally end our relationship with you as your accounting firm <effective immediately, or as of [date]>.);
Every time you want to decline to represent a prospective client, you should use a non-engagement letter. Otherwise, you risk the possibility that the prospective client could mistakenly think you're their attorney on a matter.
The letter should include the date of termination, the reason for termination (if applicable), any remaining obligations that either party may have, and an acknowledgement of contributions made by the employee during their time with the company.
[Date] [Name and Address of Client] Dear [Client's Name]: This letter will confirm our understanding that effective [DATE] this firm will no longer represent you in connection with [LEGAL MATTER]. I urge you to promptly retain other counsel to represent you in this matter.
The first paragraph of the letter should clearly indicate that the client relationship is being terminated, note the effective date of termination and provide the status of services agreed upon in previously issued engagement letters.
Here are 11 steps to take to best disengage from a client. Start With Verbal Communication. ... Explain Your Reasoning, Listen, and Be Empathetic. ... Disengage in Writing. ... Include Your Last Date of Service. ... State Your Work Status/Pending Due Dates. ... Include the Account Balance Status. ... Encourage Retaining a New CPA.
Dear [Client], We regret to inform you that we will no longer be needing your services effective by [Date]. We've decided to terminate our partnership with [Name of client/company] due to [reasons]. Our time together has been valuable, but now it's best we grow independently.
