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Records Retention Policy

Colorado Records Retention Policy

Name: Colorado Records Retention Policy
Brand: US Legal Forms
Rating: 4.66 (205 reviews)

Category:

Corporations - Due Diligence

State:

Multi-State

Control #:

US-DD0717

Format:

Instant download

Description

This due diligence form entails policies and procedures for the identification, retention, storage, protection and disposal of company records. This Records Retention Policy is intended to ensure that the company's records management policies adhere to customer, legal and business requirements and are conducted in a cost-efficient manner.

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How to fill out Colorado Records Retention Policy?

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FAQ

Destroy paper and electronic personnel records and confidential employee data after the retention deadlines have passed. Because employment records contain confidential and sensitive information, employers should establish specific policies and procedures for disposing of records safely.

How long should I keep business documents? Document retention guidelines typically require businesses to store records for one, three or seven years. In some cases, you will need to keep the records forever.

How long should I keep employee personnel files? You should keep an employee's personnel files for six years after the employee has left your organisation. The reason for this is that up until six years has passed, the former employee may sue you for breach of contract in the county court.

You must keep the following records for 7 years:minutes of board and committee meetings.written communications with shareholders, including emails.resolutions.certificates issued by directors.copies of all financial statements.a record of the assets and liabilities of the company.

The Colorado Medical Board recommends retaining all patient records for a minimum of 7 years after the last date of treatment, or 7 years after the patient reaches age 18 whichever occurs later. However, some types of records, like x-rays, must be retained for ten years.

All Personnel Files and Training Records: 6 years from the end of employment. Redundancy Records: 6 years. Sickness Absence Records: A minimum of 3 months but potentially up to 6 years after employment ends.

(4.5) An employer shall retain records reflecting the information contained in an employee's itemized pay statement as described in subsection (4) of this section for a period of at least three years after the wages or compensation were due.

Records Retention Guideline #4: Keep everyday paperwork for 3 yearsMonthly financial statements.Credit card statements.Utility records.Employment applications (for businesses)Medical bills (in case of insurance disputes)

Keep records for 3 years from the date you filed your original return or 2 years from the date you paid the tax, whichever is later, if you file a claim for credit or refund after you file your return. Keep records for 7 years if you file a claim for a loss from worthless securities or bad debt deduction.

EEOC Regulations require that employers keep all personnel or employment records for one year. If an employee is involuntarily terminated, his/her personnel records must be retained for one year from the date of termination.

More info

Take a look at our Record Retention Guide page.Colorado Springs, CO 80918for example, bank statements, tax returns, insurance policies, etc. The state archives law, which requires each state agency to have a retention policy, specifically excludes electronic mail messages from its ...Agencies to establish and maintain a record retention schedule, and the State Archives suggestsRECORDS 1-5D, - ...23 pages agencies to establish and maintain a record retention schedule, and the State Archives suggestsRECORDS 1-5D, - ... Easily keep track of record retention requirements through this resource withfrom a records management company in your area, fill out the form on the ... The following general records retention schedule contains minimum retentionmust obtain approval from the State Archives by completing and submitting.24 pages The following general records retention schedule contains minimum retentionmust obtain approval from the State Archives by completing and submitting. POLICY: The Colorado Medical Board has adopted the following guidelines pertaining to the retention and release of medical records (40-7, p53). I. Medical ... completed the destruction of records, fill out the pink certificate of disposal and return it to the State Archives. Records Destruction -. Because the County is a political subdivision of the State of Colorado, the Colorado State Archives must approve the County's Records Retention Schedule ... Document Retention and Destruction Policy - Colorado Nonprofit .themessage should be printed in hard copy and kept in the appropriate file or moved to ... To request approval to follow the Colorado Sheriffs' Records Retention Schedule, complete the Approval Request Form or contact the Colorado State Archives.

Colorado Records Retention Policy

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