Connecticut HUD Privacy Act Handbook with Explanation

Category:

Federal - HUD

State:

Multi-State

Control #:

US-01945BG

Format:

Instant download

Description

HUD gathers information on employees, individuals applying for HUD programs, business partners, contractors and clients. The Privacy Act of 1974 established controls over what personal information is collected by the federal government and how it is used.

The Act grants rights to United States citizens and legal permanent residents. Under the Privacy Act you:

" Have the right to see records about yourself; and

" Can correct a record that is inaccurate, irrelevant, untimely, or incomplete.

The Act mandates that the Government:

" Informs you why information is being collected and how it is going to be used;

" Assures that information is accurate, relevant, complete and up-to-date before disclosing it to others;

" Allows you to find out about disclosures of your records to other agencies or persons; and

" Provides you with the opportunity to correct inaccuracies in your records.

The Privacy Act applies only to records about individuals maintained by agencies in the executive branch of the government. It applies to these records only if they are kept in a "system of records." A "system of records" is a group of records from which the information was retrieved by an individual's name, social security number, date of birth or some other personal identifier.

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FAQ

Both group education and individual client files must be retained for 3 years from the date the case file documents the termination of housing counseling or from the date the final grant invoice was paid by HUD.

Adults: 7 years after discharge or the last patient encounter, 2. Minors: Until the age of 19 but no less than 7 years after discharge or the last patient encounter. However, skilled nursing facilities that participate in Medicare or Medi-Cal must keep records of minors until they reach the age of 21 [42 C.F.R.

The Privacy Act allows for criminal penalties in limited circumstances. An agency official who improperly discloses records with individually identifiable information or who maintains records without proper notice, is guilty of a misdemeanor and subject to a fine of up to $5,000, if the official acts willfully.

Keep records for 7 years if you file a claim for a loss from worthless securities or bad debt deduction. Keep records for 6 years if you do not report income that you should report, and it is more than 25% of the gross income shown on your return. Keep records indefinitely if you do not file a return.

The Privacy Act of 1974, 5 U.S.C. 552a, provides protection to individuals by ensuring that personal information collected by federal agencies is limited to that which is legally authorized and necessary, and is maintained in a manner which precludes unwarranted intrusions upon individual privacy.

The Privacy Act of 1974, as amended to present, including Statutory Notes (5 U.S.C. 552a), Protects records about individuals retrieved by personal identifiers such as a name, social security number, or other identifying number or symbol.

Per 2 CFR 200.334, ?Financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to a Federal award must be retained for a period of three years from the date of submission of the final expenditure report or, for Federal awards that are renewed quarterly or annually, ...