[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Supplier's Name] [Supplier's Address] [City, State, ZIP Code] Subject: Cancellation of Unfilled Order Dear [Supplier's Name], I am writing to formally request the cancellation of an unfilled order that was placed on [Order Date] with your company. Due to unforeseen circumstances, I am unable to proceed with the order as initially anticipated. I kindly request that you cancel the order and refund the amount paid, as per your company's cancellation policy. Order Details: — Order Number: [Order Number— - Product/Service Description: [Provide a detailed description of the product or service ordered] — Quantity: [Number of items or units ordered] Reason for Cancellation: [Explain the circumstances that led to the cancellation. Be concise but provide sufficient details to justify the cancellation.] I understand that your company may have policies regarding cancellations and refunds. Therefore, I kindly request that you initiate a refund for the full amount paid, including any applicable taxes or fees, to the original payment method used for this order. Please acknowledge this cancellation request in writing within [number of days, typically 5-7 days], and provide a timeline for the refund process. It is important for me to ensure that the cancellation is properly documented to avoid any future misunderstandings. Should you require any additional information or documentation from my end to expedite this process, please do not hesitate to contact me via email or phone, as provided above. I appreciate your understanding and prompt attention to this matter. I apologize for any inconvenience caused and hope to maintain a positive business relationship with your company in the future. Thank you for your assistance. Sincerely, [Your Name]
[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Supplier's Name] [Supplier's Address] [City, State, ZIP Code] Subject: Cancellation of Unfilled Order Dear [Supplier's Name], I am writing to formally request the cancellation of an unfilled order that was placed on [Order Date] with your company. Due to unforeseen circumstances, I am unable to proceed with the order as initially anticipated. I kindly request that you cancel the order and refund the amount paid, as per your company's cancellation policy. Order Details: — Order Number: [Order Number— - Product/Service Description: [Provide a detailed description of the product or service ordered] — Quantity: [Number of items or units ordered] Reason for Cancellation: [Explain the circumstances that led to the cancellation. Be concise but provide sufficient details to justify the cancellation.] I understand that your company may have policies regarding cancellations and refunds. Therefore, I kindly request that you initiate a refund for the full amount paid, including any applicable taxes or fees, to the original payment method used for this order. Please acknowledge this cancellation request in writing within [number of days, typically 5-7 days], and provide a timeline for the refund process. It is important for me to ensure that the cancellation is properly documented to avoid any future misunderstandings. Should you require any additional information or documentation from my end to expedite this process, please do not hesitate to contact me via email or phone, as provided above. I appreciate your understanding and prompt attention to this matter. I apologize for any inconvenience caused and hope to maintain a positive business relationship with your company in the future. Thank you for your assistance. Sincerely, [Your Name]
