District of Columbia Sample Letter for Return of Overpayment to Client

• Category: Letters - Legal - Corporations
• State: Multi-State
• Control #: US-0041LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. District of Columbia Sample Letter for Return of Overpayment to Client Dear [Client's Name], I hope this letter finds you in good health and high spirits. I am writing to inform you that we have recently identified an overpayment on your account in the amount of [Amount]. We apologize for any inconvenience this may have caused and would like to promptly return the excess funds to you. Upon reviewing your account, we found that this overpayment occurred due to an error on our part. We deeply regret the oversight and assure you that measures have been put in place to prevent such errors from occurring in the future. To ensure a smooth and efficient return process, please find enclosed a check payable to [Client's Name] in the amount of [Amount]. You may deposit or cash the check at your convenience. We kindly request that you acknowledge the receipt of this letter and the enclosed check by signing and returning the enclosed form. Please remember to deduct the overpayment amount from any outstanding balances mentioned in your previous account statements. If you have any questions or need further clarification regarding this matter, please do not hesitate to contact our customer service team at [Phone Number] or [Email Address]. We are committed to resolving this matter to your satisfaction. Once again, we sincerely apologize for any inconvenience caused by this error. We value your business and appreciate your understanding and cooperation in rectifying this situation. Thank you for your prompt attention to this matter. We look forward to serving you in the future. Best regards, [Your Name] [Your Title/Position] [Your Company Name] [Company Address] [City, State, ZIP Code] Keywords: District of Columbia, sample letter, return of overpayment, client, overpayment, error, refund, prompt, inconvenience, funds, check, account, acknowledgement, outstanding balances, rectifying, situation, resolve, customer service team, attention, understanding, cooperation, value, business.

District of Columbia Sample Letter for Return of Overpayment to Client Dear [Client's Name], I hope this letter finds you in good health and high spirits. I am writing to inform you that we have recently identified an overpayment on your account in the amount of [Amount]. We apologize for any inconvenience this may have caused and would like to promptly return the excess funds to you. Upon reviewing your account, we found that this overpayment occurred due to an error on our part. We deeply regret the oversight and assure you that measures have been put in place to prevent such errors from occurring in the future. To ensure a smooth and efficient return process, please find enclosed a check payable to [Client's Name] in the amount of [Amount]. You may deposit or cash the check at your convenience. We kindly request that you acknowledge the receipt of this letter and the enclosed check by signing and returning the enclosed form. Please remember to deduct the overpayment amount from any outstanding balances mentioned in your previous account statements. If you have any questions or need further clarification regarding this matter, please do not hesitate to contact our customer service team at [Phone Number] or [Email Address]. We are committed to resolving this matter to your satisfaction. Once again, we sincerely apologize for any inconvenience caused by this error. We value your business and appreciate your understanding and cooperation in rectifying this situation. Thank you for your prompt attention to this matter. We look forward to serving you in the future. Best regards, [Your Name] [Your Title/Position] [Your Company Name] [Company Address] [City, State, ZIP Code] Keywords: District of Columbia, sample letter, return of overpayment, client, overpayment, error, refund, prompt, inconvenience, funds, check, account, acknowledgement, outstanding balances, rectifying, situation, resolve, customer service team, attention, understanding, cooperation, value, business.