District of Columbia Sample Letter: Additional Responses or Clarifications to Requests for Production of Documents [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP] Subject: Additional Responses or Clarifications to Requests for Production of Documents Dear [Recipient's Name], I hope this letter finds you well. I am writing in response to your previous requests for production of documents, and I would like to provide additional information and clarifications as requested. Enclosed with this letter, you will find the requested documents and their respective explanations. 1. Instructions for Document Review: Please carefully review the enclosed documents. Each document has been labeled with an exhibit number for ease of reference. In order to facilitate the review process, I have provided an index at the beginning of the document exhibit, outlining its contents and relevance to the request for production. 2. Cover Letter and Document Index: Enclosed with this letter, you will find a cover letter and document index, detailing each document being produced. The document index provides a brief description of each document, including the date, author, and subject. This will help you navigate through the documents efficiently. 3. Amendments to Original Responses: In light of your recent inquiries, there are certain aspects of our original responses that require clarification or amendment. Therefore, we have provided the following additional responses and clarifications: a. Document Request # [Request Number]: — Additional documents related to [specific subject] have been included as Exhibit [Exhibit Number]. These documents were inadvertently excluded from our original response. — We have discovered an error in our initial response pertaining to [specific detail]. The correct information has been included in Exhibit [Exhibit Number]. b. Document Request # [Request Number]: — After a thorough search and review, it came to our attention that additional documents relevant to [specific subject] have been identified. These documents are now included as Exhibit [Exhibit Number]. — We have made an error in our original response regarding [specific detail]. The corrected information has been provided in Exhibit [Exhibit Number]. 4. Document Format and Organization: To ensure easy reference and comprehension, all documents have been organized in a logical sequence and presented in a legible format. Where necessary, we have also included tab dividers, labeling each section appropriately. Please note that we have produced documents in their native format, preserving their authenticity and integrity. 5. Privilege and Objection: Should any privilege or objection arise, please refer to the privilege log included with this response. It contains detailed information on any assertions of privilege or objection made in relation to the requested documents. Should you require any further clarification or have any additional requests, kindly notify me within [reasonable time frame] of receiving this response. We are committed to cooperating fully and in good faith while maintaining compliance with all relevant laws and regulations. Thank you for your attention and cooperation. We trust that this additional information will facilitate a smooth and efficient document review process. Sincerely, [Your Name]
District of Columbia Sample Letter containing additional Responses or Clarifications to Requests for Production of Documents
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