Subject: Important Notice: Upcoming Hearing Regarding Outstanding Attorney's Fees in the District of Columbia Dear [Former Client's Name], We hope this letter finds you well. We are writing to inform you about an upcoming hearing scheduled in the District of Columbia regarding your outstanding attorney's fees. It is important that you read this letter carefully and take appropriate action. First and foremost, we want to highlight that our law firm has represented your interests diligently throughout the duration of your case, and we aimed to provide you with the highest level of legal services. However, to date, we have not received full payment for the outstanding attorney's fees owed to us, which amount to [specific amount]. As a result, pursuant to the laws and regulations of the District of Columbia, we have requested a hearing before the appropriate court to address the issue of the unpaid attorney's fees. The purpose of this hearing is to present evidence and arguments as to why the fees should be paid in full. The hearing is scheduled to take place on [date] at [time] at the [name of the court] located at [court's address]. It is crucial that you attend this hearing as it will provide an opportunity for you to present any relevant information or circumstances that may impact the resolution of the outstanding fees. The court will carefully consider both parties' positions and make a determination based on the evidence and arguments presented. Failure to appear at the hearing may adversely affect your rights and could result in a judgment being entered against you. We would like to emphasize that we are open to resolving this matter amicably and avoiding the need for a hearing and further legal proceedings. If you are experiencing financial difficulties and need assistance, please do not hesitate to contact our office. We are willing to work with you to find a mutually beneficial solution. In the absence of any alternative arrangements or full payment prior to the hearing, we are prepared to pursue all available legal remedies to ensure the collection of our outstanding fees, including but not limited to, pursuing a judgment against you and initiating any necessary collection actions permitted by the laws of the District of Columbia. If you have any questions or concerns regarding the hearing, your outstanding attorney's fees, or if you wish to discuss possible payment arrangements, please contact our office as soon as possible. We are here to assist you and find a resolution that is fair and reasonable for both parties. Thank you for your attention to this matter. We look forward to hearing from you soon. Sincerely, [Your Name] [Your Law Firm's Name] [Contact Information]
District of Columbia Sample Letter to Former Client regarding Hearing Scheduled on Client's Outstanding Attorney's Fees
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FAQ
One of the best ways to approach this is to send an email to the inquiring client without delay. Thank them for the consideration and let them know the reasons for not being able to work with them. Be polite but direct.
Even if the matter is not pending before a tribunal, the ethics rules of most states provide that a lawyer cannot withdraw until he or she has taken reasonable steps to avoid foreseeable prejudice to the rights of his client, such as giving notice to the client, allowing time for employment of other counsel, delivering ...
Send rejection letter. If taking on the client seems like too great of a risk, protect yourself by notifying the client in writing so there is no confusion about representation. Be polite but firm, and abundantly clear. Send the letter by certified mail and retain a copy for the firm's records.
Every time you want to decline to represent a prospective client, you should use a non-engagement letter. Otherwise, you risk the possibility that the prospective client could mistakenly think you're their attorney on a matter.
The decision to decline a representation is best to communicate that declination in writing. "Non-engagement letters" should clearly inform the prospective client that the law firm will not represent the prospective client in that matter and that he or she should not rely on the lawyer for any advice or legal action.