District of Columbia Sample Letter for Request Information from a Government Agency

• Category: Letters - Nonlegal - Requests
• State: Multi-State
• Control #: US-0599LR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Address] [City, State, Zip] [Email Address] [Phone Number] [Date] [Agency Name] [Address] [City, State, Zip] Subject: Request for Information [or FOIA Request] — [Specific Information Being Requested] Dear [Agency Name], I hope this letter finds you well. My name is [Your Name], and I am a resident of the District of Columbia. I am writing to request information under the Freedom of Information Act (FOIA) from your esteemed agency pertaining to [specific information]. As a concerned citizen, I believe it is crucial to have access to accurate and transparent information about District of Columbia [specific topic or issue, such as public safety, infrastructure development, or education]. To assist you in processing my request efficiently, I have outlined the details below: 1. Description of Information Requested: [Provide a clear and specific description of the information you are seeking, including any relevant dates, locations, individuals, or documents involved.] 2. Purpose of Request: [Explain why you are requesting this information and how it will contribute to your understanding or research on the specific topic.] 3. Preferred Format: [Specify the format in which you would like the information to be provided, such as physical copies, email attachments, or access to an online portal.] 4. Fee Waiver Request: [If applicable, you may request a fee waiver if you believe that disclosing the information is in the public interest, as outlined in the FOIA guidelines. Justify why you believe a fee waiver should be granted.] 5. Timeframe: [Indicate your desired timeframe for receiving the requested information, understanding that the agency has legal obligations to respond within a specific time limit.] Please note that if some requested information falls within any of the FOIA exemptions, I kindly request that you provide a justification for withholding such information. Additionally, if some of the records you possess are available to the public, please direct me to any available online resources or physical locations where I can access them. I understand that processing such requests takes time and resources. However, I firmly believe that access to this information is crucial for an informed public and fulfilling the principles of transparency and accountability. Therefore, I kindly ask for your prompt attention to this request. Should you have any questions or require further clarification, please do not hesitate to contact me at [phone number] or via email at [email address]. I am available at your convenience to discuss this matter further. Thank you in advance for your attention to this matter. Sincerely, [Your Name]

[Your Name] [Your Address] [City, State, Zip] [Email Address] [Phone Number] [Date] [Agency Name] [Address] [City, State, Zip] Subject: Request for Information [or FOIA Request] — [Specific Information Being Requested] Dear [Agency Name], I hope this letter finds you well. My name is [Your Name], and I am a resident of the District of Columbia. I am writing to request information under the Freedom of Information Act (FOIA) from your esteemed agency pertaining to [specific information]. As a concerned citizen, I believe it is crucial to have access to accurate and transparent information about District of Columbia [specific topic or issue, such as public safety, infrastructure development, or education]. To assist you in processing my request efficiently, I have outlined the details below: 1. Description of Information Requested: [Provide a clear and specific description of the information you are seeking, including any relevant dates, locations, individuals, or documents involved.] 2. Purpose of Request: [Explain why you are requesting this information and how it will contribute to your understanding or research on the specific topic.] 3. Preferred Format: [Specify the format in which you would like the information to be provided, such as physical copies, email attachments, or access to an online portal.] 4. Fee Waiver Request: [If applicable, you may request a fee waiver if you believe that disclosing the information is in the public interest, as outlined in the FOIA guidelines. Justify why you believe a fee waiver should be granted.] 5. Timeframe: [Indicate your desired timeframe for receiving the requested information, understanding that the agency has legal obligations to respond within a specific time limit.] Please note that if some requested information falls within any of the FOIA exemptions, I kindly request that you provide a justification for withholding such information. Additionally, if some of the records you possess are available to the public, please direct me to any available online resources or physical locations where I can access them. I understand that processing such requests takes time and resources. However, I firmly believe that access to this information is crucial for an informed public and fulfilling the principles of transparency and accountability. Therefore, I kindly ask for your prompt attention to this request. Should you have any questions or require further clarification, please do not hesitate to contact me at [phone number] or via email at [email address]. I am available at your convenience to discuss this matter further. Thank you in advance for your attention to this matter. Sincerely, [Your Name]