[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Receiver's Name] [Circuit Clerk's Office] [Court Name] [Court Address] [City, State, ZIP Code] Subject: Instructions to File Order — [Case Name and Number] Dear [Receiver's Name], I hope this letter finds you well. I am writing to provide instructions for filing an order in the Circuit Clerk's Office pertaining to the aforementioned case. I kindly request your assistance in processing this order as per the following instructions. 1. Prepare the necessary documents: Please find enclosed the fully completed Order [Type] form, which needs to be filed in the Circuit Clerk's Office. Ensure that all relevant sections of the form are accurately filled out to reflect the details of the case. 2. Double-check order requirements: Review the specific requirements set by the Court and ensure that the Order [Type] form adheres to those guidelines. This may include formatting specifications, inclusion of supporting documentation, or any additional requirements mentioned in the court rules. 3. Finalize the supporting documents: If there are any additional documents required to accompany the order, such as sworn affidavits, exhibits, or attachments, make sure they are appropriately attached to the Order [Type] form. Number the pages consecutively and label each exhibit or attachment accordingly. 4. Make necessary copies: Prepare the required number of copies of the finalized Order [Type] form and accompanying documents as specified by the court's rules. Keep one copy for your records and provide the remaining copies for filing. 5. Pay filing fees, if applicable: Check with the Circuit Clerk's Office whether any filing fees apply for submitting the order. If fees are applicable, kindly include the payment in the form of a money order or check made out to the appropriate recipient. 6. Visit the Circuit Clerk's Office: Personally visit the Circuit Clerk's Office during the designated working hours to submit the order. Make sure to bring all the necessary documents, copies, and fees, if applicable. It is recommended to call ahead and confirm the office hours and any COVID-19 related protocols in place. 7. Submit order for filing: Upon arriving at the office, approach the clerk's desk and provide them with the Order [Type] form and accompanying documents. Kindly request the clerk to stamp all copies of the order with the filing date and time for official record-keeping purposes. 8. Obtain file-stamped copies: Once the order is filed, request the clerk to return the file-stamped copies to you for your records. These copies serve as evidence of your filed order and should be kept in a safe place. Please do not hesitate to contact me at [Your Phone Number] or [Your Email Address] if you have any questions or require additional information. Thank you for your attention to this matter. I look forward to receiving a confirmation of the filed order and the file-stamped copies. Your assistance in this process is greatly appreciated. Yours sincerely, [Your Name]
Delaware Sample Letter to Circuit Clerk with Instructions to File Order
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