Delaware Sample Letter for Directive — Establish, Change, or Reaffirm Procedures [Your Name] [Your Title/Position] [Your Organization] [Your Address] [City, State, ZIP] [Date] [Recipient's Name] [Recipient's Title/Position] [Recipient's Organization] [Recipient's Address] [City, State, ZIP] Dear [Recipient's Name], Subject: Directive — Establishment/Change/Reaffirmation of Procedures I hope this letter finds you well. As per [state the reason or trigger for the establishment/change/reaffirmation of procedures], it has become necessary to establish/change/reaffirm certain procedures within our organization. This directive aims to provide clear guidelines and instructions to streamline operations and improve efficiency. [Type of Procedure 1] Firstly, we need to establish/change/reaffirm the procedure for [state the specific process or operation]. This procedure is crucial as it [explain the importance and impact of this procedure], ensuring that our organization remains consistent, compliant, and productive. The following steps shall be taken to accomplish this objective: 1. [Step 1] — [Description/explanation of step 1] 2. [Step 2] — [Description/explanation of step 2] 3. [Step 3] — [Description/explanation of step 3] 4. [Step 4] — [Description/explanation of step 4] 5. [Step 5] — [Description/explanation of step 5] [Type of Procedure 2] In addition, it is necessary to establish/change/reaffirm the procedure for [state the specific process or operation]. This procedure plays a vital role in [discuss the significance of this procedure], allowing our organization to remain efficient, cohesive, and adaptable. The following steps will be undertaken as part of this effort: 1. [Step 1] — [Description/explanation of step 1] 2. [Step 2] — [Description/explanation of step 2] 3. [Step 3] — [Description/explanation of step 3] 4. [Step 4] — [Description/explanation of step 4] 5. [Step 5] — [Description/explanation of step 5] [Type of Procedure 3] Furthermore, we must establish/change/reaffirm the procedure for [state the specific process or operation]. This procedure is an integral part of our organization, facilitating [highlight the impact and benefits of this procedure]. The following steps shall be executed to accomplish this objective: 1. [Step 1] — [Description/explanation of step 1] 2. [Step 2] — [Description/explanation of step 2] 3. [Step 3] — [Description/explanation of step 3] 4. [Step 4] — [Description/explanation of step 4] 5. [Step 5] — [Description/explanation of step 5] Please note that the above-mentioned procedures are to be reviewed periodically to ensure their effectiveness and relevance to our organization's goals and objectives. Your cooperation in implementing and adhering to these procedures is crucial for their successful establishment/change/reaffirmation. If you have any questions or concerns, please do not hesitate to reach out to [contact person and their contact details]. Thank you for your attention to this matter. We believe that these procedures will significantly contribute to the overall success of our organization. Sincerely, [Your Name] [Your Title/Position] [Your Organization]
Delaware Sample Letter for Directive - Establish, Change, or Reaffirm Procedures
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1. Use respectful words such as "please" when giving orders to your employees. Although they are obliged to follow your instructions, you will establish goodwill that will make your job as manager easier. Employees are more likely to respect a manager who shows them respect as well.
How to Write a Directive Letter. Clearly state your request or indicate what needs to be done and give as much detail as necessary for the task, project, or other assignment to be accomplished. If a problem needs to be resolved, clearly indicate what the problem is and, if desired, how you would like it to be solved.
When Writing to Decision Makers2026Use the correct address and salutation.Use your own words and stationery.Keep your message focused.Be specific.Know your facts.If you can, find out how your decision maker voted on this issue or similar issues in the past.Be timely.Say thank you
State, summarize, or enclose a copy of the policy. Itemize the essential elements, if appropriate. Close by expressing appreciation and reiterating the importance of the information you have conveyed. Offer to respond to questions and problems.
How to Communicate Policies and ProceduresInform employees up-front.Ask for feedback.Introduce final product.Ask employees to review employee handbook or policy manual.Provide training where required.Request employee sign-off.
It should be clear and precise, without any doubts. You must also make sure to mention all the requirements in the letter precisely. The letter must have an order of request containing all the essential details of the project or the task, including the period for completing the assignment.
A directive is defined as an order or an official instruction. When your boss orders you to call a client, this is an example of a directive.
Guides. Get to the point immediately by stating the new or changed policy. Explain the reasons for the policy and its benefits for both employees and the company. Employees will respond more positively when they understand the reasons for the policy and if they believe that it protects everyone's best interests.
Directive Letter has the meaning given to it in Section 36.6 (Directive Letters). Directive Letter means an order issued by the Department in accordance with Section 14.02 directing the Developer to perform Work.
