Delaware Sample Letter to Client - Failure to pay account and proposed withdrawal

• Category: Letters - Legal - Client Relations
• State: Multi-State
• Control #: US-0520LTR
• Format: Word; Rich Text

Description

Sample Letter to Client - Failure to pay account and proposed withdrawal Subject: Urgent Notice Regarding Outstanding Account and Proposed Withdrawal — Account No: [Account Number] Dear [Client's Name], I hope this letter finds you in good health and spirits. It is with regret that we bring to your attention the overdue balance on your account with [Company/Organization Name]. This letter serves as a formal notice regarding the failure to settle your outstanding balance, as well as outlining our proposed course of action. Account Summary: Account Number: [Account Number] Outstanding Balance: $[Amount] Payment Due Date: [Due Date] We understand that unforeseen circumstances may hinder timely payment. However, it is important to address the outstanding balance promptly to avoid further complications. We kindly request you to evaluate the situation and arrange for the payment of the overdue amount to resolve this matter amicably. Proposed Withdrawal: To address the outstanding balance effectively, we propose the following withdrawal options for your convenience: 1. Full Payment: We request immediate payment of the full outstanding balance of $[Amount]. You can remit the payment via online transfer to our account, through mail as a check/money order, or make an in-person visit to our office to settle the payment. 2. Installment Plan: In recognition of the current circumstances, we are willing to work out an installment plan that accommodates your financial situation while ensuring timely resolution of the outstanding balance. We propose breaking down the overdue amount into manageable installments. Please contact our accounts department at [Contact Number] or [Email Address] to discuss and finalize the installment plan best suited for you. Consequences of Non-payment: Please be advised that failing to address this matter promptly may result in unfavorable consequences. In the unfortunate event of non-payment or non-communication, we may be forced to take the following actions: 1. Additional Late Fees and Interest: Failing to settle the outstanding balance within the specified time frame may lead to the levying of late payment fees and accruing interest charges, as per our company's policy. 2. Suspension of Services: In the case of ongoing services being provided, it is regrettable that we may have to suspend these services until the outstanding balance is resolved. This suspension starts [Number of days] from the date of this notice. 3. Legal Action: Please be aware that prolonged non-payment may leave us with no choice but to pursue legal action to recover the debt. Legal proceedings may incur additional costs, adversely impact your credit rating, and potentially result in further financial complications. It is our desire to find a mutually beneficial solution without resorting to any of the mentioned consequences. We urge you once again to give this matter your immediate attention and settle the outstanding balance as soon as possible. If you require any assistance or have questions regarding your account or the proposed options, please do not hesitate to contact our dedicated accounts department at [Contact Number] or [Email Address]. Our team is ready to assist you and provide necessary guidance to resolve this matter effectively. We value your continued patronage, and we hope to maintain a positive business relationship by resolving this outstanding balance promptly. We appreciate your prompt attention to this matter. Yours sincerely, [Your Name] [Your Designation] [Company/Organization Name] [Contact Number] [Email Address]

Subject: Urgent Notice Regarding Outstanding Account and Proposed Withdrawal — Account No: [Account Number] Dear [Client's Name], I hope this letter finds you in good health and spirits. It is with regret that we bring to your attention the overdue balance on your account with [Company/Organization Name]. This letter serves as a formal notice regarding the failure to settle your outstanding balance, as well as outlining our proposed course of action. Account Summary: Account Number: [Account Number] Outstanding Balance: $[Amount] Payment Due Date: [Due Date] We understand that unforeseen circumstances may hinder timely payment. However, it is important to address the outstanding balance promptly to avoid further complications. We kindly request you to evaluate the situation and arrange for the payment of the overdue amount to resolve this matter amicably. Proposed Withdrawal: To address the outstanding balance effectively, we propose the following withdrawal options for your convenience: 1. Full Payment: We request immediate payment of the full outstanding balance of $[Amount]. You can remit the payment via online transfer to our account, through mail as a check/money order, or make an in-person visit to our office to settle the payment. 2. Installment Plan: In recognition of the current circumstances, we are willing to work out an installment plan that accommodates your financial situation while ensuring timely resolution of the outstanding balance. We propose breaking down the overdue amount into manageable installments. Please contact our accounts department at [Contact Number] or [Email Address] to discuss and finalize the installment plan best suited for you. Consequences of Non-payment: Please be advised that failing to address this matter promptly may result in unfavorable consequences. In the unfortunate event of non-payment or non-communication, we may be forced to take the following actions: 1. Additional Late Fees and Interest: Failing to settle the outstanding balance within the specified time frame may lead to the levying of late payment fees and accruing interest charges, as per our company's policy. 2. Suspension of Services: In the case of ongoing services being provided, it is regrettable that we may have to suspend these services until the outstanding balance is resolved. This suspension starts [Number of days] from the date of this notice. 3. Legal Action: Please be aware that prolonged non-payment may leave us with no choice but to pursue legal action to recover the debt. Legal proceedings may incur additional costs, adversely impact your credit rating, and potentially result in further financial complications. It is our desire to find a mutually beneficial solution without resorting to any of the mentioned consequences. We urge you once again to give this matter your immediate attention and settle the outstanding balance as soon as possible. If you require any assistance or have questions regarding your account or the proposed options, please do not hesitate to contact our dedicated accounts department at [Contact Number] or [Email Address]. Our team is ready to assist you and provide necessary guidance to resolve this matter effectively. We value your continued patronage, and we hope to maintain a positive business relationship by resolving this outstanding balance promptly. We appreciate your prompt attention to this matter. Yours sincerely, [Your Name] [Your Designation] [Company/Organization Name] [Contact Number] [Email Address]