Delaware Sample Letter for Smoking Policy

• Category: Letters - Nonlegal - Employers
• State: Multi-State
• Control #: US-0556LR
• Format: Word; Rich Text

Description

Sample Letter for Smoking Policy Delaware Sample Letter for Smoking Policy: [Your Name] [Your Title/Position] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP Code] [Date] [Recipient's Name] [Recipient's Title/Position] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP Code] Subject: Implementation of Smoke-free Policy in [Company/Organization Name] Dear [Recipient's Name], I hope this letter finds you well. As a responsible and forward-thinking organization, it has come to our attention that enacting a smoke-free policy within our premises is essential for the health and well-being of all employees, clients, and visitors. Thus, we are taking the necessary steps to implement this policy effectively and harmoniously. The State of Delaware promotes and supports smoke-free environments to safeguard the health and safety of its citizens. To align with the state's objectives and create a cleaner and healthier environment, we have decided it is imperative to adopt a comprehensive smoke-free policy within our premises. Key Components of the Smoke-free Policy: 1. Scope of Application: The smoke-free policy applies to all indoor and outdoor areas owned, leased, or controlled by [Company/Organization Name], including but not limited to buildings, facilities, parking lots, common areas, and vehicles. 2. Smoking Prohibition: Smoking, including the use of electronic cigarettes, vaping devices, and any other tobacco product, is strictly prohibited in all designated smoke-free areas. This prohibition extends to all employees, contractors, clients, and visitors. 3. Designated Smoking Areas: In order to assist employees and visitors who may still be in the process of quitting smoking, we have established designated smoking areas outside the premises. However, these areas will be limited in number and strategically located away from entry points and shared areas, ensuring minimal exposure to smoke and odor. 4. Communication and Awareness: To ensure maximum compliance with the smoke-free policy, we will communicate this change effectively to all employees, clients, and visitors. Clear signage will be posted at all entry points and designated smoking areas, reminding individuals of the policy and its implications. 5. Support for Quitting Smoking: We recognize that the transition to a smoke-free environment may pose challenges for some individuals. Therefore, we are committed to providing resources, support, and information on tobacco cessation programs to assist any employees who wish to quit smoking. We kindly request your active cooperation in adhering to this policy as it ultimately aims to protect the health and well-being of everyone associated with [Company/Organization Name]. We encourage you to disseminate this information to all employees, clients, and visitors, and address any questions or concerns promptly. If you have any queries or require further clarification regarding the smoke-free policy, please do not hesitate to contact me directly at [Your Phone Number] or [Your Email Address]. Thank you for your understanding and commitment to this important initiative. Sincerely, [Your Name] [Your Title/Position] [Company/Organization Name]

Delaware Sample Letter for Smoking Policy: [Your Name] [Your Title/Position] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP Code] [Date] [Recipient's Name] [Recipient's Title/Position] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP Code] Subject: Implementation of Smoke-free Policy in [Company/Organization Name] Dear [Recipient's Name], I hope this letter finds you well. As a responsible and forward-thinking organization, it has come to our attention that enacting a smoke-free policy within our premises is essential for the health and well-being of all employees, clients, and visitors. Thus, we are taking the necessary steps to implement this policy effectively and harmoniously. The State of Delaware promotes and supports smoke-free environments to safeguard the health and safety of its citizens. To align with the state's objectives and create a cleaner and healthier environment, we have decided it is imperative to adopt a comprehensive smoke-free policy within our premises. Key Components of the Smoke-free Policy: 1. Scope of Application: The smoke-free policy applies to all indoor and outdoor areas owned, leased, or controlled by [Company/Organization Name], including but not limited to buildings, facilities, parking lots, common areas, and vehicles. 2. Smoking Prohibition: Smoking, including the use of electronic cigarettes, vaping devices, and any other tobacco product, is strictly prohibited in all designated smoke-free areas. This prohibition extends to all employees, contractors, clients, and visitors. 3. Designated Smoking Areas: In order to assist employees and visitors who may still be in the process of quitting smoking, we have established designated smoking areas outside the premises. However, these areas will be limited in number and strategically located away from entry points and shared areas, ensuring minimal exposure to smoke and odor. 4. Communication and Awareness: To ensure maximum compliance with the smoke-free policy, we will communicate this change effectively to all employees, clients, and visitors. Clear signage will be posted at all entry points and designated smoking areas, reminding individuals of the policy and its implications. 5. Support for Quitting Smoking: We recognize that the transition to a smoke-free environment may pose challenges for some individuals. Therefore, we are committed to providing resources, support, and information on tobacco cessation programs to assist any employees who wish to quit smoking. We kindly request your active cooperation in adhering to this policy as it ultimately aims to protect the health and well-being of everyone associated with [Company/Organization Name]. We encourage you to disseminate this information to all employees, clients, and visitors, and address any questions or concerns promptly. If you have any queries or require further clarification regarding the smoke-free policy, please do not hesitate to contact me directly at [Your Phone Number] or [Your Email Address]. Thank you for your understanding and commitment to this important initiative. Sincerely, [Your Name] [Your Title/Position] [Company/Organization Name]