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Having a professional email address is essential in today's job market. Believe it or not, far too many people submit their resume or application using an unprofessional email address, and this can have seriously unfortunate effects on a job search. Don't shoot yourself in the foot before you get it in the door.
Send a short email. Let them know that you received their resume, carefully considered their qualifications, and won't be able to provide them with an interview. Some folks go a bit further and send the message as a letter, on law firm stationery, to add a bit of formality to the process.
For sending unsolicited resumes, construct a cover letter that explains your interest in the company. Your email message should contain language similar to the opening of your cover letter; tell the reader who you are and why you're writing. Then, refer the reader to your attached cover letter and resume.
Both state and federal employment laws require employers to retain employment applications or resumes for at least one year and possibly longer.
You respond to a resume received email by sending a brief acknowledgement email to the hiring manager, in which you thank them for reaching out to you, state your willingness to answer any questions they may have, and repeat your contact details so that the hiring manager can quickly find them.
Although accepting unsolicited applications or resumes may benefit some employers, the general practice may raise issues related to record retention, unlawful discrimination and possible affirmative action obligations.
To address a cover letter without a name, use some variation of, "Dear Software Team Hiring Manager." You can also use, "Dear Hiring Manager" if the addressee really is unknown. Remember that "To Whom It May Concern" is an old-fashioned salutation for cover letters.
We thank you for your interest in employment with (Name of the Organization). We appreciate the time you have taken to prepare your application and to forward the resume along with it. However, we regret to inform you that we do not currently have any vacancies for the position applied by you.
An unsolicited cover letter is a letter that expresses interest in working for an employer who may or may not have a job opening. The letter serves to highlight your relevant skills and experiences, what kind of job you are looking for, and most importantly, why you think you would be a good fit for the company.
'Hi headhunter's name, Thank you for contacting me about this opportunity. I must say I'm not actively looking right now, but I'm always open to hearing about great opportunities when they present. When is the best time to schedule a telephone call over the next week?