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CHECKLIST FOR OPENING ESTATE .. (All orders provided to the court must show the persons to whom the order is. The below checklist may be helpful in the preparing for filing a new.Formal Administration. Open an estate checking account. Estate of: Case No.: PETITIONER FOR FORMAL PROBATE ADMINISTRATION: ITEM Description. The laws of Virginia, as in all states, can be complicated regarding probate and estates. Formal Administration is used when there are considerable assets or other special circumstances. Prepare a complete accounting for the estate's assets and all transactions made. Notify the probate court and present a copy of the will and a request to be formally appointed to serve as the estate Executor. Letters of administration will be issued to the personal representative so that he or she will be able to administer the estate.