Subject: Cancellation of Unfilled Order Request — [Order Number] Dear [Supplier/Business Name], I hope this letter finds you well. I am writing to request the cancellation of an unfilled order placed with your esteemed company on [Date], with the order number [Order Number]. As per our records, this particular order has not been shipped or completed yet. Unfortunately, due to unforeseen circumstances, we are compelled to cancel the order and request a full refund of any payment made. We sincerely apologize for any inconvenience this may cause your organization. [Optional: Provide a brief but clear explanation for the cancellation, such as changes in our business requirements, budget restrictions, or an alternative supplier being selected.] To facilitate the refund process, kindly adhere to the following instructions: 1. Refund Method: Please initiate the refund through the same payment method used for this order. If there are any additional details required for the refund, kindly inform us promptly. 2. Refund Amount: As we have paid [Amount Paid] for this order, we expect a full refund of that amount. Please ensure that the refund issued reflects the total payment made and excludes any restocking fees or charges. 3. Refund Timeline: We kindly request that you process the refund as soon as possible. Due to our business requirements, timely action is appreciated. We expect the refund to be completed within [number of days] days from the receipt of this letter. 4. Confirmation of Cancellation: Once the order cancellation and refund process is performed, kindly provide us with a written confirmation along with the revised financial statement for our records. Please understand that our decision to cancel this order is regrettable and solely due to circumstances beyond our control. We value our business relationship and remain open to future collaborations and orders. If there are any concerns or queries regarding this cancellation request, please feel free to contact us at [Your Contact Information]. We sincerely apologize once again for any inconvenience caused and appreciate your prompt attention to this matter. We trust that the refund process will be conducted smoothly, and we look forward to continuing our business endeavors together in the future. Thank you for your understanding and cooperation. Sincerely, [Your Name] [Your Position/Credentials] [Your Company Name] [Your Contact Information] Note: The sample letter above provides a general template for cancelling an unfilled order and requesting a refund. It is essential to adapt the content to fit your specific circumstances and any industry-specific requirements.
Subject: Cancellation of Unfilled Order Request — [Order Number] Dear [Supplier/Business Name], I hope this letter finds you well. I am writing to request the cancellation of an unfilled order placed with your esteemed company on [Date], with the order number [Order Number]. As per our records, this particular order has not been shipped or completed yet. Unfortunately, due to unforeseen circumstances, we are compelled to cancel the order and request a full refund of any payment made. We sincerely apologize for any inconvenience this may cause your organization. [Optional: Provide a brief but clear explanation for the cancellation, such as changes in our business requirements, budget restrictions, or an alternative supplier being selected.] To facilitate the refund process, kindly adhere to the following instructions: 1. Refund Method: Please initiate the refund through the same payment method used for this order. If there are any additional details required for the refund, kindly inform us promptly. 2. Refund Amount: As we have paid [Amount Paid] for this order, we expect a full refund of that amount. Please ensure that the refund issued reflects the total payment made and excludes any restocking fees or charges. 3. Refund Timeline: We kindly request that you process the refund as soon as possible. Due to our business requirements, timely action is appreciated. We expect the refund to be completed within [number of days] days from the receipt of this letter. 4. Confirmation of Cancellation: Once the order cancellation and refund process is performed, kindly provide us with a written confirmation along with the revised financial statement for our records. Please understand that our decision to cancel this order is regrettable and solely due to circumstances beyond our control. We value our business relationship and remain open to future collaborations and orders. If there are any concerns or queries regarding this cancellation request, please feel free to contact us at [Your Contact Information]. We sincerely apologize once again for any inconvenience caused and appreciate your prompt attention to this matter. We trust that the refund process will be conducted smoothly, and we look forward to continuing our business endeavors together in the future. Thank you for your understanding and cooperation. Sincerely, [Your Name] [Your Position/Credentials] [Your Company Name] [Your Contact Information] Note: The sample letter above provides a general template for cancelling an unfilled order and requesting a refund. It is essential to adapt the content to fit your specific circumstances and any industry-specific requirements.
