Florida Sample Letter for Response to Employee Complaint about Smoking

• Category: Letters - Nonlegal - Responses
• State: Multi-State
• Control #: US-0555LR
• Format: Word; Rich Text

Description

Sample Letter for Response to Employee Complaint about Smoking [Your Company Letterhead] [Date] [Employee Name] [Job Title] [Department] [Company Name] [Company Address] [City, State, ZIP] Dear [Employee Name], RE: RESPONSE TO EMPLOYEE COMPLAINT ABOUT SMOKING We have received your complaint regarding smoking in the workplace, and we appreciate you bringing this matter to our attention. At [Company Name], we strive to maintain a safe and healthy work environment for all employees, and we take all complaints seriously. Firstly, we would like to inform you that [Company Name] has implemented a strict no-smoking policy within the premises. Smoking is prohibited in all designated non-smoking areas, including indoor workspaces, hallways, restrooms, common areas, and outdoor areas within [X feet/meters] of building entrances. Our policy is in compliance with the state of Florida's regulations regarding smoking in the workplace. We understand that you outlined your concerns regarding employees smoking near the main entrance during break times. To address this issue promptly, we will reinforce our no-smoking policy among all employees through a company-wide communication. Additionally, we will install clear signage near the entrance to remind individuals of the no-smoking policy and the designated smoking areas. As part of our commitment to providing a healthy workplace, we encourage you to report any further instances of smoking that occur in prohibited areas. To make it convenient for employees to report such incidents, we have set up a dedicated email address, [email protected], where you can send any complaints or observations related to smoking in the workplace. Rest assured that all reports will be handled confidentially and investigated promptly. Further, we remind all employees that disciplinary actions may be taken against individuals found violating the no-smoking policy. Depending on the severity of the offense, this may range from verbal warnings to written warnings, mandatory smoking cessation programs, or, in extreme cases, termination of employment. Our intent is not to punish, but rather to enforce the policy for the well-being of all employees. If you have any additional concerns or questions regarding this matter, we encourage you to speak with your immediate supervisor or our Human Resources department. They will provide further guidance and support. Thank you for bringing this matter to our attention, and we assure you that we will take the necessary steps to address it. Together, we can make [Company Name] a healthier and more respectful workplace for all employees. Sincerely, [Your Name] [Your Title] [Company Name]

[Your Company Letterhead] [Date] [Employee Name] [Job Title] [Department] [Company Name] [Company Address] [City, State, ZIP] Dear [Employee Name], RE: RESPONSE TO EMPLOYEE COMPLAINT ABOUT SMOKING We have received your complaint regarding smoking in the workplace, and we appreciate you bringing this matter to our attention. At [Company Name], we strive to maintain a safe and healthy work environment for all employees, and we take all complaints seriously. Firstly, we would like to inform you that [Company Name] has implemented a strict no-smoking policy within the premises. Smoking is prohibited in all designated non-smoking areas, including indoor workspaces, hallways, restrooms, common areas, and outdoor areas within [X feet/meters] of building entrances. Our policy is in compliance with the state of Florida's regulations regarding smoking in the workplace. We understand that you outlined your concerns regarding employees smoking near the main entrance during break times. To address this issue promptly, we will reinforce our no-smoking policy among all employees through a company-wide communication. Additionally, we will install clear signage near the entrance to remind individuals of the no-smoking policy and the designated smoking areas. As part of our commitment to providing a healthy workplace, we encourage you to report any further instances of smoking that occur in prohibited areas. To make it convenient for employees to report such incidents, we have set up a dedicated email address, [email protected], where you can send any complaints or observations related to smoking in the workplace. Rest assured that all reports will be handled confidentially and investigated promptly. Further, we remind all employees that disciplinary actions may be taken against individuals found violating the no-smoking policy. Depending on the severity of the offense, this may range from verbal warnings to written warnings, mandatory smoking cessation programs, or, in extreme cases, termination of employment. Our intent is not to punish, but rather to enforce the policy for the well-being of all employees. If you have any additional concerns or questions regarding this matter, we encourage you to speak with your immediate supervisor or our Human Resources department. They will provide further guidance and support. Thank you for bringing this matter to our attention, and we assure you that we will take the necessary steps to address it. Together, we can make [Company Name] a healthier and more respectful workplace for all employees. Sincerely, [Your Name] [Your Title] [Company Name]