Georgia Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest

• Category: Letters - Nonlegal - Reservations
• State: Multi-State
• Control #: US-0297LR
• Format: Word; Rich Text

Description

Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest Subject: Confirmation Prearrivalal Letter to Hotel for Corporate Guest in Georgia Dear [Hotel Manager's Name], We are pleased to inform you that one of our esteemed corporate executives will be visiting Georgia and staying at your hotel. To ensure a comfortable and seamless experience, we would like to confirm the details of the reservation and provide you with some additional information. Guest Details: Name: [Guest's Full Name] Arrival Date: [Date] Departure Date: [Date] Number of Nights: [Number] Room Type: [Preferred Room Type] Total Guests: [Number of Guests] Special Requests: As our guest is a corporate executive, we kindly request the following amenities and services: 1. High-Speed Internet: Please ensure the guest's room is equipped with high-speed internet access, as they will require an uninterrupted connection for business purposes. 2. Early Check-In: Our guest is expected to arrive earlier than the standard check-in time. We kindly request you to make the necessary arrangements to accommodate their early arrival. 3. In-Room Office: If possible, please assign a room that provides a dedicated workspace or a desk to facilitate any work-related tasks. 4. Business Center: We would appreciate it if you could provide our guest with access to your hotel's business center. This facility will be essential for any last-minute printing, copying, or faxing requirements. 5. Additional Amenities: We kindly request you to ensure the guest's room is equipped with basic amenities such as a minibar, tea/coffee-making facilities, and toiletries. 6. Quiet Room: Due to the nature of their visit, it would be greatly appreciated if you could assign our guest a quiet room away from any potential noise disruptions. Payment Details: As per our agreement, the payment for the guest's stay will be settled directly by our company. Kindly ensure the check-out process is smooth, and all relevant invoices are sent to our accounting department at the address mentioned below. In case of any changes or updates regarding this reservation, please do not hesitate to get in touch with our corporate travel coordinator, [Coordinator's Name], at [Coordinator's Contact Information]. They will be happy to assist you promptly. Thank you for your attention to detail and ensuring a delightful stay for our corporate guest. We appreciate your continued support in providing exceptional service. We trust that you will surpass our expectations and contribute to creating a pleasant and productive stay for our valuable executive. Kind regards, [Your Name] [Your Position] [Your Company Name] [Your Contact Information] [Your Company Address]

Subject: Confirmation Prearrivalal Letter to Hotel for Corporate Guest in Georgia Dear [Hotel Manager's Name], We are pleased to inform you that one of our esteemed corporate executives will be visiting Georgia and staying at your hotel. To ensure a comfortable and seamless experience, we would like to confirm the details of the reservation and provide you with some additional information. Guest Details: Name: [Guest's Full Name] Arrival Date: [Date] Departure Date: [Date] Number of Nights: [Number] Room Type: [Preferred Room Type] Total Guests: [Number of Guests] Special Requests: As our guest is a corporate executive, we kindly request the following amenities and services: 1. High-Speed Internet: Please ensure the guest's room is equipped with high-speed internet access, as they will require an uninterrupted connection for business purposes. 2. Early Check-In: Our guest is expected to arrive earlier than the standard check-in time. We kindly request you to make the necessary arrangements to accommodate their early arrival. 3. In-Room Office: If possible, please assign a room that provides a dedicated workspace or a desk to facilitate any work-related tasks. 4. Business Center: We would appreciate it if you could provide our guest with access to your hotel's business center. This facility will be essential for any last-minute printing, copying, or faxing requirements. 5. Additional Amenities: We kindly request you to ensure the guest's room is equipped with basic amenities such as a minibar, tea/coffee-making facilities, and toiletries. 6. Quiet Room: Due to the nature of their visit, it would be greatly appreciated if you could assign our guest a quiet room away from any potential noise disruptions. Payment Details: As per our agreement, the payment for the guest's stay will be settled directly by our company. Kindly ensure the check-out process is smooth, and all relevant invoices are sent to our accounting department at the address mentioned below. In case of any changes or updates regarding this reservation, please do not hesitate to get in touch with our corporate travel coordinator, [Coordinator's Name], at [Coordinator's Contact Information]. They will be happy to assist you promptly. Thank you for your attention to detail and ensuring a delightful stay for our corporate guest. We appreciate your continued support in providing exceptional service. We trust that you will surpass our expectations and contribute to creating a pleasant and productive stay for our valuable executive. Kind regards, [Your Name] [Your Position] [Your Company Name] [Your Contact Information] [Your Company Address]