Subject: [City Name] — Notification of Counsel's Refusal to Submit Proposal for Bond Counsel Services Dear [City Official's Name], I hope this email finds you well. I am writing to formally notify you of our decision to decline the opportunity to submit a proposal to serve as Bond Counsel for the City of [City Name]. As a result, we believe it is important to provide a detailed explanation to ensure clarity on our position. As a reputable law firm with extensive experience in municipal finance and bond-related matters, we understand the significance of the role that Bond Counsel plays in safeguarding the interests of municipalities. However, after careful consideration and evaluation, we have concluded that it is not in our best interest to participate in the selection process for the forthcoming bond issuance. Our decision stems from a thorough analysis of various factors, including but not limited to: 1. Existing Workload: Given our current commitments and ongoing engagements, we regretfully acknowledge that we are unable to allocate the necessary resources to provide the level of expertise and attention required to fulfill the duties and responsibilities associated with serving as Bond Counsel for the City of [City Name]. Our commitment to delivering exceptional legal services is of utmost importance, and we are concerned that undertaking additional responsibilities may compromise the quality of our work. 2. Conflict of Interest: Upon reviewing the criteria and scope of the proposed bond issuance, we have identified a potential conflict of interest that could arise if we were to become involved. We feel it is prudent and professional to abstain from submitting a proposal to defend the integrity of our firm and maintain the trust we have built within the legal community. While we regret any inconvenience this may cause, we sincerely believe that it is in both parties' best interest to acknowledge our limitations and graciously withdraw from consideration as Bond Counsel for this specific project. We strongly encourage you to continue the selection process to identify a replacement who can dedicate their expertise and resources to ensure a successful bond issuance. Please rest assured that despite our refusal to submit a proposal for Bond Counsel services in this case, we remain committed to supporting the City of [City Name] and its future endeavors. We are always available to provide legal counsel in alternative matters or support you in seeking a suitable replacement for this specific project. We appreciate your understanding and hope that you find a candidate who will be able to fulfill the requirements of the Bond Counsel role successfully. Should you have any questions or require further clarification, please do not hesitate to reach out to us. Thank you for the opportunity, and we look forward to our continued collaboration. Sincerely, [Your Name] [Law Firm Name] [Contact Information]
Georgia Sample Letter Notifying City of Counsel's Refusal to Submit Proposal to Serve as Bond Counsel
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