Georgia Sample Letter for Return of Purchase Order and Request for Advance Payment

• Category: Letters - Nonlegal - Customers
• State: Multi-State
• Control #: US-0457LR
• Format: Word; Rich Text

Description

Sample Letter for Return of Purchase Order and Request for Advance Payment Subject: Request for Return of the Purchase Order and Advance Payment Reimbursement — [Your Company Name] Dear [Supplier/Recipient's Name], I hope this letter finds you well. I am writing to request the return of a purchase order and the reimbursement of an advance payment that was made for the said order. Our company, [Your Company Name], entered into a business agreement with your esteemed organization on [date], regarding the purchase of [product/ service]. Unfortunately, due to unforeseen circumstances, we have had to revise our procurement needs and subsequently cancel the purchase order mentioned above. Therefore, we kindly request the return of the purchase order and the advance payment made for the same. Outlined below are the details of the purchase order and related advance payment: Purchase Order Details: — Purchase Order Number: [PO Number— - Order Date: [Date of Purchase Order] — Order Value: [Amount] Advance Payment Details: — Payment Amount: [Amount Paid— - Payment Date: [Date of Payment] — Payment Method: [Method of Payment] We kindly request that you process the return of the purchase order and initiate the reimbursement of the advance payment as soon as possible. Our records indicate that the aforementioned funds were transferred to your organization's account on [Payment Date]. Therefore, we kindly ask that you reimburse the full payment to the following account details: Bank Name: [Your Bank Name] Account Holder: [Your Company Name] Account Number: [Your Company's Account Number] Routing Number: [Routing Number] Swift Code (if applicable): [Swift Code] Please ensure that the reimbursement is made in the same currency as the original advance payment, and that any associated fees or charges incurred during the process are borne by your organization. In addition to the reimbursement, we kindly request a confirmation letter outlining the return of the purchase order and the reimbursement of the advance payment made, along with the details of the refunded amount. This confirmation will serve as an important record for our accounting purposes. We appreciate your immediate attention to this matter and would like to resolve this situation amicably. Should you require any further information or have any questions regarding this request, please do not hesitate to reach out to us at [Your contact information]. Thank you for your prompt action, and we look forward to receiving the reimbursement at the earliest. We value our business relationship with your organization and trust that this unfortunate incident will not affect our future collaborations. Yours sincerely, [Your Full Name] [Your Title/ Position] [Your Company Name] [Your Contact Information] Keywords: return of purchase order, request for advance payment, Georgia, sample letter, purchase order cancellation, reimbursement, procurement needs, unforeseen circumstances, banking details, amicable resolution, business relationship, collaboration.

Subject: Request for Return of the Purchase Order and Advance Payment Reimbursement — [Your Company Name] Dear [Supplier/Recipient's Name], I hope this letter finds you well. I am writing to request the return of a purchase order and the reimbursement of an advance payment that was made for the said order. Our company, [Your Company Name], entered into a business agreement with your esteemed organization on [date], regarding the purchase of [product/ service]. Unfortunately, due to unforeseen circumstances, we have had to revise our procurement needs and subsequently cancel the purchase order mentioned above. Therefore, we kindly request the return of the purchase order and the advance payment made for the same. Outlined below are the details of the purchase order and related advance payment: Purchase Order Details: — Purchase Order Number: [PO Number— - Order Date: [Date of Purchase Order] — Order Value: [Amount] Advance Payment Details: — Payment Amount: [Amount Paid— - Payment Date: [Date of Payment] — Payment Method: [Method of Payment] We kindly request that you process the return of the purchase order and initiate the reimbursement of the advance payment as soon as possible. Our records indicate that the aforementioned funds were transferred to your organization's account on [Payment Date]. Therefore, we kindly ask that you reimburse the full payment to the following account details: Bank Name: [Your Bank Name] Account Holder: [Your Company Name] Account Number: [Your Company's Account Number] Routing Number: [Routing Number] Swift Code (if applicable): [Swift Code] Please ensure that the reimbursement is made in the same currency as the original advance payment, and that any associated fees or charges incurred during the process are borne by your organization. In addition to the reimbursement, we kindly request a confirmation letter outlining the return of the purchase order and the reimbursement of the advance payment made, along with the details of the refunded amount. This confirmation will serve as an important record for our accounting purposes. We appreciate your immediate attention to this matter and would like to resolve this situation amicably. Should you require any further information or have any questions regarding this request, please do not hesitate to reach out to us at [Your contact information]. Thank you for your prompt action, and we look forward to receiving the reimbursement at the earliest. We value our business relationship with your organization and trust that this unfortunate incident will not affect our future collaborations. Yours sincerely, [Your Full Name] [Your Title/ Position] [Your Company Name] [Your Contact Information] Keywords: return of purchase order, request for advance payment, Georgia, sample letter, purchase order cancellation, reimbursement, procurement needs, unforeseen circumstances, banking details, amicable resolution, business relationship, collaboration.