Authorization is the process of endowing or conferring a person with legal power or sanction to do something specific. This form authorizes certain employees to get petty cash from the organization. It is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Guam Signature Authorization for Pickup of Petty Cash
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How to fill out Signature Authorization For Pickup Of Petty Cash?
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FAQ
An accounting staff person reviews and approves the form and sends a copy to the accounts payable staff, along with all vouchers referenced on the form. The petty cash custodian retains a copy.
The name of the payer. The amount of cash received. The payment method (such as by cash or check) The signature of the receiving person.
Helpful ToolsNo.Date Enter the date that the petty cash receipt is prepared.Pay To Enter the name of the payee who received the petty cash disbursement.$ (Dollar Amount) Enter the total amount of the payment.Description Enter a brief, but specific explanation of what the funds were used for.More items...
The voucher information may come from the petty cash book. An accounting staff person reviews and approves the form and sends a copy to the accounts payable staff, along with all vouchers referenced on the form.
The custodian of petty cash should sign the receipt to indicate that he authorized the funds. However, you should also have the recipient sign the receipt. This makes it easier to follow the paper trail if there is a dispute about the amount dispensed from petty cash or the purpose for which it was used.
Helpful ToolsNo.Date Enter the date that the petty cash receipt is prepared.Pay To Enter the name of the payee who received the petty cash disbursement.$ (Dollar Amount) Enter the total amount of the payment.Description Enter a brief, but specific explanation of what the funds were used for.More items...
Information on a Petty Cash Voucher Given the uses just noted for the petty cash voucher, the information on it should contain the amount of cash taken, the date on which the cash was taken, the name of the person who took the cash, the initials of the person dispensing the cash, and the type of expense to be charged.
The cash voucher form should contain space for the name of the cash recipient, that person's initials, the amount of cash disbursed, the date, the reason for the disbursement, and the account code to which the disbursement should be charged.
The form is filled out by the petty cash custodian, documenting the reason for a petty cash payment and the amount of the payment, as well as the date. At a minimum, it is signed by the custodian, and preferably also by the cash recipient.
Follow these steps to complete a petty cash voucher form:Enter the number of the voucher.Indicate the date when you have completed the voucher;State the name of the individual that receives the disbursement;Record the total amount of cash to be paid;Briefly describe the reason you distributed cash to the employee;More items...
