Guam Sample Letter for Return of Late Payment and Denial of Discount

• Category: Letters - Nonlegal - Customers
• State: Multi-State
• Control #: US-0188LR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP Code] Subject: Request for Return of Late Payment and Denial of Discount Dear [Recipient's Name], I hope this letter finds you well. I am writing to address a payment issue I recently encountered and to request the return of the late payment fee that was imposed and the denial of the discount that I was entitled to. Firstly, I would like to acknowledge my indebtedness to your esteemed company for providing excellent products/services to customers like myself. However, on reviewing my recent invoice [Invoice No.], I found discrepancies between the agreed terms and the actual charges reflected. As per our mutually agreed terms, the payment was due on [Due Date]. Due to unforeseen circumstances, I was unable to make the payment on time. I sincerely apologize for delinquency in this regard. Nonetheless, I promptly remitted the full payment of [Amount] on [Payment Date], once the issue was brought to my attention. Furthermore, upon closer inspection, I noted that the discount, which was previously approved in our agreement, was not applied to my invoice. This oversight led to an inaccurate total amount payable. I kindly request you to rectify this error by providing a revised invoice that includes the agreed-upon discount. Additionally, I would like to express my disappointment in the decision to impose a late payment fee. While I understand that penalties might be necessary to encourage prompt payment, I believe my situation warranted a more understanding approach, considering my long-standing relationship with your company and my prompt rectification of the payment delay. I humbly request the waiver of the late payment fee and kindly ask for your reconsideration in this matter. In light of the aforementioned issues, I kindly request that you take immediate action: 1. Refund the late payment fee charged due to the unforeseen delay in payment. 2. Issue a revised invoice that reflects the approved discount mentioned in our previous agreement. 3. Show flexibility and respect our longstanding business relationship by waiving the imposed late payment fee. I trust that you will carefully review the circumstances of this matter and understand the vitality of addressing my concerns. I value the excellent business relationship we have built over the years and believe that a fair resolution will be reached. Furthermore, I kindly request a prompt response within [Specify Timeframe, e.g., 14 days] to retain our positive business relations and rectify this matter accordingly. Please feel free to contact me if any additional information is required. Thank you for your prompt attention to this matter. Sincerely, [Your Name]

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP Code] Subject: Request for Return of Late Payment and Denial of Discount Dear [Recipient's Name], I hope this letter finds you well. I am writing to address a payment issue I recently encountered and to request the return of the late payment fee that was imposed and the denial of the discount that I was entitled to. Firstly, I would like to acknowledge my indebtedness to your esteemed company for providing excellent products/services to customers like myself. However, on reviewing my recent invoice [Invoice No.], I found discrepancies between the agreed terms and the actual charges reflected. As per our mutually agreed terms, the payment was due on [Due Date]. Due to unforeseen circumstances, I was unable to make the payment on time. I sincerely apologize for delinquency in this regard. Nonetheless, I promptly remitted the full payment of [Amount] on [Payment Date], once the issue was brought to my attention. Furthermore, upon closer inspection, I noted that the discount, which was previously approved in our agreement, was not applied to my invoice. This oversight led to an inaccurate total amount payable. I kindly request you to rectify this error by providing a revised invoice that includes the agreed-upon discount. Additionally, I would like to express my disappointment in the decision to impose a late payment fee. While I understand that penalties might be necessary to encourage prompt payment, I believe my situation warranted a more understanding approach, considering my long-standing relationship with your company and my prompt rectification of the payment delay. I humbly request the waiver of the late payment fee and kindly ask for your reconsideration in this matter. In light of the aforementioned issues, I kindly request that you take immediate action: 1. Refund the late payment fee charged due to the unforeseen delay in payment. 2. Issue a revised invoice that reflects the approved discount mentioned in our previous agreement. 3. Show flexibility and respect our longstanding business relationship by waiving the imposed late payment fee. I trust that you will carefully review the circumstances of this matter and understand the vitality of addressing my concerns. I value the excellent business relationship we have built over the years and believe that a fair resolution will be reached. Furthermore, I kindly request a prompt response within [Specify Timeframe, e.g., 14 days] to retain our positive business relations and rectify this matter accordingly. Please feel free to contact me if any additional information is required. Thank you for your prompt attention to this matter. Sincerely, [Your Name]