When it becomes necessary for an accounting firm to terminate a client relationship, it is important to memorialize this action in a confirming letter to the client. A letter provides written evidence of when the resignation occurred and instructions to the client regarding needed follow-up on tax, accounting, and other matters about which the firm previously advised the client.
The letter should be factual. It should document when services ended, any outstanding issues regarding work in process, fees owed to the CPA firm, client records, and items requiring follow-up or completion by the client. In most situations the termination should become effective as of the date of the letter.
Guam Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records: Dear [Client's Name], I hope this letter finds you well. I am writing to inform you of my resignation as your accountant at [Accounting Firm's Name] effective [resignation date]. My decision to resign is due to personal reasons that require me to step away from my professional responsibilities. Throughout our professional relationship, it has been a pleasure working with you and assisting you with your financial matters. However, as I prepare to move on, there are certain matters that need to be addressed to ensure a smooth transition for both parties involved. First and foremost, I want to draw your attention to the outstanding amount owed to [Accounting Firm's Name]. As of [current date], the outstanding balance stands at $[amount owed]. I kindly request that you settle this amount by [specified deadline]. Please note that this outstanding balance is for the services rendered up until the date mentioned in this letter, as well as any previous outstanding balances. In addition to the outstanding amount, I would like to discuss the work in progress that is directly associated with your accounts. Currently, there are several ongoing projects that require attention and completion. I assure you that I will make every effort to ensure a smooth handover of these projects to my successor or any designated representative that you appoint. Furthermore, I am ready to collaborate and provide any necessary documentation or information to aid in this process. Moreover, I understand the importance of your records and their confidentiality. I want to assure you that all the sensitive information you shared with our firm is handled with utmost care and professionalism. During the transition, I will make sure to return all your records, documents, and any other materials relevant to your financial affairs. I kindly request that you inform me of your preferred method of collecting these items, whether you would like to pick them up yourself or if you would prefer them to be delivered to your designated address. To make this process as smooth as possible, I would appreciate your prompt attention to the outstanding balance, work in progress, and return of your records. Once all these matters are resolved, you will be free to engage a new accounting firm to fulfill your financial needs. Should you require any further assistance or information during this transition period, I am more than willing to provide support. Thank you for the opportunity to work with you, and please accept my sincerest apologies for any inconvenience this resignation may cause. I wish you nothing but the best in your future endeavors. Sincerely, [Your Name] [Your Designation] [Accounting Firm's Name] Different types of Guam Resignation Letters from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records could include: 1. Resignation Letter due to Personal Circumstances: This letter would focus on the accountant's personal reasons for resigning while addressing outstanding balances, ongoing work, and the return of records. 2. Resignation Letter due to Professional Development: This type of letter would explain how the accountant's career development path has led them to leave the accounting firm, but they still prioritize settling outstanding balances, concluding ongoing projects, and returning the client's records. 3. Resignation Letter due to Relocation: If the accountant is moving away from the island of Guam, this letter would outline the reasons for the relocation, emphasizing the importance of resolving financial matters and ensuring a smooth transition to a new accounting firm. 4. Resignation Letter due to Retirement: In the case of the accountant's retirement, this letter would explain the decision, express gratitude, and include the necessary steps to resolve outstanding balances, ongoing work, and the return of records.Guam Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records: Dear [Client's Name], I hope this letter finds you well. I am writing to inform you of my resignation as your accountant at [Accounting Firm's Name] effective [resignation date]. My decision to resign is due to personal reasons that require me to step away from my professional responsibilities. Throughout our professional relationship, it has been a pleasure working with you and assisting you with your financial matters. However, as I prepare to move on, there are certain matters that need to be addressed to ensure a smooth transition for both parties involved. First and foremost, I want to draw your attention to the outstanding amount owed to [Accounting Firm's Name]. As of [current date], the outstanding balance stands at $[amount owed]. I kindly request that you settle this amount by [specified deadline]. Please note that this outstanding balance is for the services rendered up until the date mentioned in this letter, as well as any previous outstanding balances. In addition to the outstanding amount, I would like to discuss the work in progress that is directly associated with your accounts. Currently, there are several ongoing projects that require attention and completion. I assure you that I will make every effort to ensure a smooth handover of these projects to my successor or any designated representative that you appoint. Furthermore, I am ready to collaborate and provide any necessary documentation or information to aid in this process. Moreover, I understand the importance of your records and their confidentiality. I want to assure you that all the sensitive information you shared with our firm is handled with utmost care and professionalism. During the transition, I will make sure to return all your records, documents, and any other materials relevant to your financial affairs. I kindly request that you inform me of your preferred method of collecting these items, whether you would like to pick them up yourself or if you would prefer them to be delivered to your designated address. To make this process as smooth as possible, I would appreciate your prompt attention to the outstanding balance, work in progress, and return of your records. Once all these matters are resolved, you will be free to engage a new accounting firm to fulfill your financial needs. Should you require any further assistance or information during this transition period, I am more than willing to provide support. Thank you for the opportunity to work with you, and please accept my sincerest apologies for any inconvenience this resignation may cause. I wish you nothing but the best in your future endeavors. Sincerely, [Your Name] [Your Designation] [Accounting Firm's Name] Different types of Guam Resignation Letters from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records could include: 1. Resignation Letter due to Personal Circumstances: This letter would focus on the accountant's personal reasons for resigning while addressing outstanding balances, ongoing work, and the return of records. 2. Resignation Letter due to Professional Development: This type of letter would explain how the accountant's career development path has led them to leave the accounting firm, but they still prioritize settling outstanding balances, concluding ongoing projects, and returning the client's records. 3. Resignation Letter due to Relocation: If the accountant is moving away from the island of Guam, this letter would outline the reasons for the relocation, emphasizing the importance of resolving financial matters and ensuring a smooth transition to a new accounting firm. 4. Resignation Letter due to Retirement: In the case of the accountant's retirement, this letter would explain the decision, express gratitude, and include the necessary steps to resolve outstanding balances, ongoing work, and the return of records.
