Guam Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest

• Category: Letters - Nonlegal - Reservations
• State: Multi-State
• Control #: US-0297LR
• Format: Word; Rich Text

Description

Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest Subject: Prearrival Confirmation Letter for Corporate Guest at [Hotel Name] Dear [Hotel Name], We are excited to inform you that one of our esteemed corporate guests will be arriving in Guam for business purposes. As a leading hotel renowned for its exemplary services and commitment to guest satisfaction, we kindly request you to extend a warm welcome and provide unmatched hospitality to our guest during their stay at your esteemed property. Below, you will find the reservation details and specific requirements of our corporate guest: Arrival Date: [Date] Departure Date: [Date] Guest Name: [Corporate Guest Name] Accommodation Type: [Room Type] Number of Guests: [Number of Guests] Company Name: [Guest's Company Name] Contact Person: [Contact Person Name] Email: [Contact Person's Email] Phone Number: [Contact Person's Phone Number] Special Requests: 1. Complimentary airport pick-up for our guest upon arrival (Flight Number: [Flight Number], Arrival Time: [Time]) 2. A non-smoking room with a king-sized bed and high-speed internet access 3. A well-lit and spacious workspace with a comfortable chair 4. Access to the hotel's business center and meeting rooms equipped with necessary audio-visual facilities 5. Prompt laundry and dry-cleaning services, ensuring a quick turnaround time 6. A substantial variety of vegetarian options in the room service menu 7. Any information regarding your hotel's COVID-19 safety measures and protocols to ensure our guest's peace of mind during their stay Additionally, we kindly request the inclusion of our guest's preferences and requirements in the room to enhance their overall experience. We appreciate your attention to these details, as they will contribute significantly to our guest's satisfaction and reflect positively on our ongoing business relationship. We trust that our corporate guest will receive the utmost care and attention from your professional and attentive staff. Your hotel's commitment to providing exceptional service will undoubtedly exceed our guest's expectations, ensuring a memorable stay. Please send us a confirmation email upon receiving this letter, acknowledging that you have noted and will accommodate our requests accordingly. Thank you for your cooperation, and we look forward to a successful collaboration. Warm regards, [Your Name] [Your Title] [Your Company] [Contact Information: Phone Number, Email Address] Alternate types of Guam Sample Letters for Confirmation Prearrivalal Letter to Hotel for Corporate Guest: 1. Prearrival Welcome Letter: This letter focuses on expressing warm hospitality and a personalized welcome to the corporate guest, emphasizing the hotel's commitment to creating a comfortable environment. 2. Prearrival Concierge Services Letter: This type of letter emphasizes the hotel's concierge services and highlights the range of personalized assistance available to the corporate guest during their stay. 3. Prearrival COVID-19 Safety Protocol Letter: With a special emphasis on the safety measures in place, this letter reassures the corporate guest about the strict adherence to COVID-19 protocols to ensure a safe and secure stay at the hotel. 4. Prearrival Room Upgrade Letter: In this letter, the hotel informs the corporate guest about a complimentary room upgrade, demonstrating a gesture of appreciation and providing an enhanced experience during their stay. Note: Feel free to modify and customize the provided content to fit your specific needs and hotel requirements.

Subject: Prearrival Confirmation Letter for Corporate Guest at [Hotel Name] Dear [Hotel Name], We are excited to inform you that one of our esteemed corporate guests will be arriving in Guam for business purposes. As a leading hotel renowned for its exemplary services and commitment to guest satisfaction, we kindly request you to extend a warm welcome and provide unmatched hospitality to our guest during their stay at your esteemed property. Below, you will find the reservation details and specific requirements of our corporate guest: Arrival Date: [Date] Departure Date: [Date] Guest Name: [Corporate Guest Name] Accommodation Type: [Room Type] Number of Guests: [Number of Guests] Company Name: [Guest's Company Name] Contact Person: [Contact Person Name] Email: [Contact Person's Email] Phone Number: [Contact Person's Phone Number] Special Requests: 1. Complimentary airport pick-up for our guest upon arrival (Flight Number: [Flight Number], Arrival Time: [Time]) 2. A non-smoking room with a king-sized bed and high-speed internet access 3. A well-lit and spacious workspace with a comfortable chair 4. Access to the hotel's business center and meeting rooms equipped with necessary audio-visual facilities 5. Prompt laundry and dry-cleaning services, ensuring a quick turnaround time 6. A substantial variety of vegetarian options in the room service menu 7. Any information regarding your hotel's COVID-19 safety measures and protocols to ensure our guest's peace of mind during their stay Additionally, we kindly request the inclusion of our guest's preferences and requirements in the room to enhance their overall experience. We appreciate your attention to these details, as they will contribute significantly to our guest's satisfaction and reflect positively on our ongoing business relationship. We trust that our corporate guest will receive the utmost care and attention from your professional and attentive staff. Your hotel's commitment to providing exceptional service will undoubtedly exceed our guest's expectations, ensuring a memorable stay. Please send us a confirmation email upon receiving this letter, acknowledging that you have noted and will accommodate our requests accordingly. Thank you for your cooperation, and we look forward to a successful collaboration. Warm regards, [Your Name] [Your Title] [Your Company] [Contact Information: Phone Number, Email Address] Alternate types of Guam Sample Letters for Confirmation Prearrivalal Letter to Hotel for Corporate Guest: 1. Prearrival Welcome Letter: This letter focuses on expressing warm hospitality and a personalized welcome to the corporate guest, emphasizing the hotel's commitment to creating a comfortable environment. 2. Prearrival Concierge Services Letter: This type of letter emphasizes the hotel's concierge services and highlights the range of personalized assistance available to the corporate guest during their stay. 3. Prearrival COVID-19 Safety Protocol Letter: With a special emphasis on the safety measures in place, this letter reassures the corporate guest about the strict adherence to COVID-19 protocols to ensure a safe and secure stay at the hotel. 4. Prearrival Room Upgrade Letter: In this letter, the hotel informs the corporate guest about a complimentary room upgrade, demonstrating a gesture of appreciation and providing an enhanced experience during their stay. Note: Feel free to modify and customize the provided content to fit your specific needs and hotel requirements.