Subject: Request for Clarification of Payment Application — Account Number: [Account Number] [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position/Department] [Company Name] [Company Address] [City, State, ZIP Code] Dear [Recipient's Name], I hope this letter finds you in good health. I am writing to seek clarification regarding the applied payment on my account with [Company Name]. I have recently received a payment statement indicating the application of a payment, but I believe there might be an error in the way it has been applied. Firstly, I want to express my gratitude for your prompt attention to my account. However, upon reviewing the payment allocation details provided, I noticed some discrepancies that require clarification. The payment in question was made on [Payment Date] for the amount of [Payment Amount]. I have outlined the payment details and the concerns I have encountered below: 1. The Payment Allocation: According to the statement, the payment has been allocated to the outstanding balance owed from the last invoice, but I have observed that a portion of the payment has also been applied to an unidentified charge. Could you please provide a breakdown of how the payment was distributed across the outstanding balance and the unidentified charge? 2. Detailed Description of the Unidentified Charge: I am uncertain about the nature of the unidentified charge mentioned in the payment allocation. It would be greatly appreciated if you could provide a detailed description of the charge, including the corresponding invoice number and the products or services it relates to. This will help me better understand the payment application and address any concerns accordingly. 3. Payment Confirmation: I kindly request that you acknowledge receipt of this letter and provide me with a revised payment statement once the clarification is made. It will assist me in ensuring the accuracy of my records and understanding the remaining balance on my account correctly. I understand that mistakes can occur, and I believe this issue can be resolved amicably through effective communication. As a valued customer, I trust that you will promptly investigate these matters and provide me with the necessary clarification. I appreciate your attention to this matter and look forward to receiving your response within [specify a reasonable timeframe]. Thank you for your understanding and cooperation. Should you require any additional information or documentation, please don't hesitate to contact me at [Contact Information]. Your prompt resolution of this matter will help maintain our positive business relationship. Yours sincerely, [Your Name]
Guam Sample Letter for Request for Clarification in Applying Payment
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How to fill out Guam Sample Letter For Request For Clarification In Applying Payment?
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FAQ
Some examples of non-directive clarification-seeking questions are: I'm not quite sure I understand what you are saying. I don't feel clear about the main issue here. When you said.....
Request Letter: A request letter is a formal letter or a document that is written in the context of requesting anything from an official. It is a formal way of demanding a favor from high officials or administrative personalities. It can be written to your boss or manager to get leave or salary or promotion.
How do you write a formal letter of request?Write contact details and date.Open with a professional greeting.State your purpose for writing.Summarise your reason for writing.Explain your request in more detail.Conclude with thanks and a call to action.Close your letter.Note any enclosures.
When you don't understand what someone has said, you can ask for clarification using the following expressions:What do you mean by...?Do you mean...?Could you say that again, please?Could you repeat please?Could you clarify that, please?Would you elaborate on that , please?Could you be more explicit?More items...
A letter of request is written like a business letter as it is a formal letter. The letter should have your name, position, title, address and contact information. The letter should address the recipient clearly and properly. Stay polite and to the point.
There are a few simple steps to follow when you're looking for further explanation.Admit you need clarification. Admitting you need more information makes the next step much easier for the person you ask.Don't blame the other person. Own your confusion.Summarize.Be specific.
Letter of Clarification means a letter and any schedules or attachments thereto issued by the Authority to a Tenderer or Proponent summarizing all the clarified terms on which the Authority may issue a Letter of Acceptance to that Tenderer or Proponent and, if applicable, includes all modifications, amendments and
Consider the following steps for how to write an email requesting something:Organize your request.Write an approachable subject line.Begin with a formal salutation.Express your request.Include benefits for the recipient.Conclude with a call to action.Focus on the recipient.Include additional documents.More items...?
A good invoice letter sets a professional but friendly tone that establishes when payment is due and who to address with any questions....Get a Template.Insert Your Address.Add the Date.Include the Recipient Address.Add a Salutation.Write the Body of the Letter.Write the Closing.More items...?
Dear Sir/ Madam, This is in with reference to the purchase of (Product/ Service/ Project) against your purchase order no. (order number) dated // (Date). We would like to request you for changing payment terms to (mention new terms).
