Subject: Request for Cancellation and Rescheduling of Appointment Dear [Recipient's Name], I hope this letter finds you in good health. I am writing this letter to inform you that due to an unforeseen event, I would like to cancel and reschedule my appointment with you at your office. I apologize for any inconvenience caused by this sudden change and I kindly request your assistance in accommodating my request. Firstly, I want to express my sincere apologies for any inconvenience caused by this cancellation. I understand the importance of adhering to schedules and maintaining professionalism, and I regret any disruption this may have caused to your daily activities. Unfortunately, a personal emergency has arisen unexpectedly, requiring my immediate attention and presence during the originally scheduled appointment. As a result, I am unable to attend the meeting as planned. I assure you that this is an exceptional circumstance, and I genuinely regret any inconvenience it may cause. Hence, I kindly request your understanding and willingness to reschedule our meeting. I greatly value the opportunity to discuss [mention topic/agenda of the appointment] with you and believe that our meeting can provide essential insights and solutions. Taking into consideration your busy schedule as well, I propose two alternative dates and times for the rescheduled appointment. I suggest [Proposed Date 1] and [Proposed Date 2], both of which are convenient for me and within your working hours. However, I am open to adjusting to any other available time slots that would suit your schedule better. I understand that your time is valuable, and I genuinely appreciate your flexibility and understanding in this matter. Please let me know at your earliest convenience if either of the proposed dates works for you, or if you would like to suggest another suitable time. Once again, I apologize for any inconvenience caused by this unfortunate situation. I look forward to your kind response and the opportunity to meet with you. Thank you for your understanding and cooperation. Sincerely, [Your Name] [Your Contact Information]
Guam Sample Letter for Cancellation and Rescheduling of Appointment
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FAQ
If the immigration officer considers your reason, your interview may be rescheduled and you will receive a new interview notice. However, you must not skip the interview date and if you do so, your US citizenship or Green Card application will be denied.
You should then expect to receive an interview cancellation notice and a new appointment notice in the mail. The new appointment can take approximately 4-8 weeks, or sometimes longer, to be scheduled.
USCIS will automatically send you a letter rescheduling. (Of course, if months go by with no new appointment letter, you will want to follow up as described elsewhere in this article.)
Once you have their attention, you can say I'm sorry. but I have to cancel (the appointment). If you are in an informal situation, you could use the expression I'm sorry but I can't make it to (the appointment).
Generally, USCIS will allow two rescheduling of an interview.
Use phrases like:I understand how important this is...I'm really sorry, but I need to change the schedule...Let's reschedule this as soon as possible...I'm available next X DAY between X AND X TIME OF DAY...I'm sorry I can't make this meeting, but please fill me in on any important notes...
If you need to reschedule your appointment, call the USCIS Contact Center at 800-375-5283 (TTY 800-767-1833).
If the immigration officer considers your reason, your interview may be rescheduled and you will receive a new interview notice. However, you must not skip the interview date and if you do so, your US citizenship or Green Card application will be denied.
Offer a sincere apology. A brief, simple apology is enough, like "So sorry I can't make it work this time." Avoid using vague language or saying that you "might" not be able to make the appointment. It's better to be straightforward and honest.
Step-by-Step: How to write a meeting cancellation emailWrite an email yourself.Give advanced notice for canceling your meeting.Provide a reasonable explanation about why a meeting has to be postponed.Propose a time to reschedule.End the letter with appreciation.Send your cancellation email as soon as possible.More items...?
