[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP] Subject: Termination of Representation Dear [Client's Name], I hope this letter finds you in good health and high spirits. After careful consideration and discussions with my colleagues, I regret to inform you that we have reached a decision to terminate our representation of you in your legal matters, effective immediately. This decision was not made lightly, but we believe it is in everyone's best interest to part ways at this time. Over the course of our representation, we have worked diligently to ensure your legal rights were protected and pursued to the fullest extent. However, due to unforeseen circumstances and conflicting priorities within our firm, we are no longer able to provide the level of dedicated service you deserve. Please understand that this decision is in no way a reflection of your character or the worthiness of your case. Our firm is simply going through a period of restructuring that necessitates the cessation of certain client relationships. We sincerely apologize for any inconvenience this may cause you. As part of this termination process, we will be taking the necessary steps to transfer your case file to another competent attorney or firm of your choice. We understand the importance of a smooth transition and will cooperate fully to facilitate this process. You may also request a copy of your case file for your records, and we will promptly provide it to you upon your request. Additionally, we advise you to promptly seek alternative legal representation, as your legal matters are of significant importance and should not be left unattended. It is crucial to find a qualified attorney with the expertise to handle your specific needs effectively. We are confident that you will find a suitable replacement to continue your legal journey successfully. If you require any guidance or recommendations regarding the selection process of a new attorney, please do not hesitate to reach out to us. We would be more than willing to offer our assistance in any way we can. Once again, we express our deepest regret for this unprecedented situation, and we sincerely thank you for the trust and confidence you have placed in our firm thus far. We wish you the very best moving forward and trust that your legal matters will be resolved favorably. Should you have any questions or concerns, please feel free to contact our office at [your phone number] or via email at [your email address]. We will do our perfect to provide you with any necessary support during this transition. Thank you for your understanding. Sincerely, [Your Name] [Your Firm's Name] [Your Firm's Address] [City, State, ZIP] [Email Address] [Phone Number] Alternate Types of Guam Sample Letters to Client — Termination of Representation: 1. Guam Sample Letter to Client — Termination of Representation (Non-Legal): This type of letter is used by various service providers or businesses, other than legal counsel, to terminate a professional relationship with a client. It may include details specific to the industry or nature of the services being provided. 2. Guam Sample Letter to Client — Termination of Representation (Employment): This type of letter is used when an employer terminates the representation of an employee, either due to performance issues, redundancies, or company-wide restructuring. It may include information regarding severance packages, benefits, or future employment opportunities. 3. Guam Sample Letter to Client — Termination of Representation (Real Estate): This type of letter is used by real estate agents or agencies when ending their representation of a client in buying, selling, or renting a property. It may highlight the reasons for termination and provide guidance on finding alternative representation or continuing the process independently. It is important to note that the examples given above do not represent an exhaustive list, as termination of representation can occur in various professional settings.
Guam Sample Letter to Client - Termination of Representation
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How to fill out Sample Letter To Client - Termination Of Representation?
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FAQ
Every time you want to decline to represent a prospective client, you should use a non-engagement letter. Otherwise, you risk the possibility that the prospective client could mistakenly think you're their attorney on a matter.
[Name and Address of Client] Dear [Client's Name]: This letter will confirm our understanding that effective [DATE] this firm will no longer represent you in connection with [LEGAL MATTER]. I urge you to promptly retain other counsel to represent you in this matter.
When drafting the client termination letter, keep the following in mind: It's not necessary, or suggested, to include a reason for the termination. The letter should simply and directly inform the client that you will no longer provide services to them.
Even if the matter is not pending before a tribunal, the ethics rules of most states provide that a lawyer cannot withdraw until he or she has taken reasonable steps to avoid foreseeable prejudice to the rights of his client, such as giving notice to the client, allowing time for employment of other counsel, delivering ...
Date the letter and specify when the case has concluded. The reason for the end of representation. Briefly note the reason why you will no longer be representing the client on the matter at hand?whether it's because the case has concluded or there's another reason (for example, if your practice is closing).
Thank you for allowing our firm to represent you in this matter. Our representation for this matter is now concluded and we are closing our file. We will give you your original file. Please make arrangements with our office to pick up your file within 60 days of the date of this letter.
[Date] [Name and Address of Client] Dear [Client's Name]: This letter will confirm our understanding that effective [DATE] this firm will no longer represent you in connection with [LEGAL MATTER]. I urge you to promptly retain other counsel to represent you in this matter.
