Subject: Inquiry for Band Performance at a Wedding Celebration in Guam Dear [Band's Name], I hope this letter finds you well. My name is [Your Name], and I am a wedding planner/consultant based in Guam. I have recently been contacted by a lovely couple who is planning their dream wedding celebration on our beautiful island. They are in search of a talented and versatile band to make their big day truly unforgettable. Guam, a U.S. territory located in the Western Pacific Ocean, is known for its stunning beaches, rich cultural heritage, and warm hospitality. With its lush landscapes and captivating sunsets, Guam offers the perfect backdrop for romantic events such as weddings. The couple envisions an extraordinary wedding reception filled with magical moments, joyous celebrations, and a lively atmosphere. They understand the power and impact music can have in creating cherished memories, and they are looking for a band that can provide exceptional entertainment for their guests. In view of this, I came across your band's remarkable reputation for delivering sensational performances and engaging audiences of all ages. Your versatility in playing various genres including pop, rock, jazz, reggae, and even traditional island music, aligns perfectly with what the couple desires. We are particularly interested to know about the following regarding your services: 1. Band Availability: Kindly inform us of your availability on [Wedding Date] as well as any other important dates surrounding the wedding celebrations, such as the rehearsal dinner or cocktail hour. 2. Repertoire: Please provide us with the list of songs your band typically performs. The couple would appreciate a mix of popular hits, classic love songs, and perhaps a few local Guam favorites if possible. 3. Equipment and Setup: Understanding the logistics involved, it would be beneficial if you could outline your technical requirements for the performance, including audio and lighting equipment. Additionally, let us know if you have worked in Guam before and are familiar with local venues. 4. Performance Duration and Breaks: Kindly specify the expected duration of your performance and the breaks you require ensuring appropriate scheduling and coordination with other wedding activities. 5. Pricing and Terms: Please provide your fee structure for performing at the wedding celebration, including any additional costs related to travel, accommodation, or other specific requirements. If you have any promotional materials, such as videos, past performance reviews, or references, we would greatly appreciate receiving them to enhance our proposal to the couple. Thank you for taking the time to consider this inquiry. We truly believe that your band's exceptional talent and captivating energy would be a fantastic addition to this memorable wedding celebration in Guam. I look forward to your prompt response. Should you have any questions or require further information, please feel free to contact me at [Your Contact Details]. Thank you once again for your attention, and I hope we have the opportunity to work together to create an unforgettable wedding experience in Guam. Warm regards, [Your Name] Wedding Planner/Consultant.
Guam Sample Letter from Wedding Planner or Consultant to Band
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7 Tips for Contacting Potential Wedding VendorsNarrow Your Search. There's no need to contact 20 photographers or 15 planners.Provide as Much Information as Possible.Add a Lovely Message.Double Check Your Information.Don't Be Afraid to Follow Up (If You Love Their Work)Don't Dismiss Consultations.
They focus on your wants and needs and make sure that everything goes as per your plan. As the bride-to-be or the groom-to-be, you cannot be focussing on every minute detail, but your wedding planner can! They can take care of the decor, theme, guests, transport everything!
The services of a wedding planner may include:Interview the couple and parents to identify their needs.Preparation of the budget.Design and style of the event.Scouting locations.Photoshoots.Planning a detailed checklist (about a year in advance for a few days after the wedding)Preparation of the list of participants.More items...
When drafting your event planning contract, be sure to include:A list of services being provided. The agreement should contain clear expectations as to what services are provided and what those services are.Payment schedule.Cancellation terms.Termination clause.Indemnification clause.Cancelation-by-you clause.
How to Write an Event Planning Contract?Full names and addresses of the client and the event planner.Date and description of the event.Planner duties. Outline all services to be provided in full detail.Payment information.Cancellation.Severability.Signatures of the parties.
Wedding Coordinator: An individual who is focused on the coordination of the logistics of a wedding. While a wedding planner would be involved during your entire planning process, a wedding coordinatoron the other handusually gets involved with the coordination of a wedding about one month before the big day.
'Wedding consultant' is the broad title often used to refer to any of these positions and many smaller, related positions within the industry. A wedding planner is a consultant hired to plan and coordinate the wedding celebration.
A wedding planner, sometimes called a director, coordinator, ora bit archaicallybridal consultant, is basically a professional who organizes, oversees, and orchestrates either an entire wedding or specific aspects of it.
What does a wedding planner do?Develop design elements.Initiate family mediation.Manage wedding finances.Offer fashion input and expertise.Schedule your wedding meetings.Set up your wedding website.Send off wedding invitations.Track your RSVPs.More items...?
Name and Contact Info for You and the Vendor.Date, Times and Locations of Your Ceremony and Reception.Itemized List of All the Services You Need.A List of Anything the Planner Will Supply or Take Care Of.Arrival Times and Time Needed for Setup at the Ceremony and Reception Sites.More items...
