Guam Sample Letter for Incorrect Cancellation

• Category: Letters - Legal - Cancellations
• State: Multi-State
• Control #: US-0772LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. Subject: Addressing an Incorrect Cancellation — Guam Sample Letter Dear [Service Provider/Company Name], I hope this letter finds you well. My purpose in writing today is to address an error that has occurred in the cancellation of [product/service] under my name. Despite my initial request for cancellation, I have recently been notified of its completion, which is not accurate in my case. Hence, I would like to rectify this mistake as soon as possible. To provide you with a clear understanding of the situation, I will outline the details of the transaction involving account #[account number] below: 1. Customer Details: — Name: [Your Full Name— - Address: [Your Full Address] — Contact Number: [Your Phone Number— - Email Address: [Your Email Address] 2. Product/Service Information: — Product/Service: [Product/Service Name] — Account/Service Number: [Account/Service Number] — Subscription Date: [Subscription Date] — Cancellation Request Date: [Date of Original Cancellation Request] — Cancellation Confirmation Date: [Date of Incorrect Cancellation Confirmation] 3. Explanation: On [Date of Original Cancellation Request], I initiated a formal cancellation request for the above-mentioned product/service. However, the recent notification indicated that the cancellation has been processed earlier than anticipated, on [Date of Incorrect Cancellation Confirmation]. This discrepancy has caused considerable inconvenience and disruption to my personal/business affairs, as I was still actively utilizing the product/service during this period. 4. Desired Outcome: I kindly request immediate reinstatement of my account and reactivation of [product/service]. It is paramount that any charges or fees associated with the incorrect cancellation are waived or reimbursed, as this error was not of my making. I trust that your company will promptly resolve this matter to avoid further inconvenience. 5. Supporting Documents: To substantiate my claim, I have attached copies of the following documents for your reference: — Copy of the original cancellation request — Confirmation email/letter of the incorrect cancellation — Any relevant receipts/invoices highlighting my utilization of the product/service during the erroneous cancellation period I expect a timely corrective action from your end to rectify this error and acknowledge my request for the reinstatement of [product/service]. Please address this matter urgently, as any delays may cause further disruption to my daily affairs. I look forward to your prompt response regarding the resolution of this matter within [reasonable timeframe, e.g., 7 business days]. Should you require any additional information or wish to discuss this matter, please do not hesitate to contact me at the above-mentioned contact details. Thank you for your attention to this issue, and I trust that it will be resolved satisfactorily. Yours sincerely, [Your Full Name] [Your Contact Details: Address, Phone Number, Email Address]

Subject: Addressing an Incorrect Cancellation — Guam Sample Letter Dear [Service Provider/Company Name], I hope this letter finds you well. My purpose in writing today is to address an error that has occurred in the cancellation of [product/service] under my name. Despite my initial request for cancellation, I have recently been notified of its completion, which is not accurate in my case. Hence, I would like to rectify this mistake as soon as possible. To provide you with a clear understanding of the situation, I will outline the details of the transaction involving account #[account number] below: 1. Customer Details: — Name: [Your Full Name— - Address: [Your Full Address] — Contact Number: [Your Phone Number— - Email Address: [Your Email Address] 2. Product/Service Information: — Product/Service: [Product/Service Name] — Account/Service Number: [Account/Service Number] — Subscription Date: [Subscription Date] — Cancellation Request Date: [Date of Original Cancellation Request] — Cancellation Confirmation Date: [Date of Incorrect Cancellation Confirmation] 3. Explanation: On [Date of Original Cancellation Request], I initiated a formal cancellation request for the above-mentioned product/service. However, the recent notification indicated that the cancellation has been processed earlier than anticipated, on [Date of Incorrect Cancellation Confirmation]. This discrepancy has caused considerable inconvenience and disruption to my personal/business affairs, as I was still actively utilizing the product/service during this period. 4. Desired Outcome: I kindly request immediate reinstatement of my account and reactivation of [product/service]. It is paramount that any charges or fees associated with the incorrect cancellation are waived or reimbursed, as this error was not of my making. I trust that your company will promptly resolve this matter to avoid further inconvenience. 5. Supporting Documents: To substantiate my claim, I have attached copies of the following documents for your reference: — Copy of the original cancellation request — Confirmation email/letter of the incorrect cancellation — Any relevant receipts/invoices highlighting my utilization of the product/service during the erroneous cancellation period I expect a timely corrective action from your end to rectify this error and acknowledge my request for the reinstatement of [product/service]. Please address this matter urgently, as any delays may cause further disruption to my daily affairs. I look forward to your prompt response regarding the resolution of this matter within [reasonable timeframe, e.g., 7 business days]. Should you require any additional information or wish to discuss this matter, please do not hesitate to contact me at the above-mentioned contact details. Thank you for your attention to this issue, and I trust that it will be resolved satisfactorily. Yours sincerely, [Your Full Name] [Your Contact Details: Address, Phone Number, Email Address]