This Consent Minutes form is used to describe certain joint organizational actions taken by the Incorporators, Shareholders and the Board of Directors of an Hawaii Corporation, in lieu of an organizational meeting.
Hawaii Minutes for Organizational Meeting
Category:
State:
Hawaii
Control #:
HI-INC-OM
Format:
Word;
Rich Text
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FAQ
A corporation's organizational meeting is meant to be the initial meeting of the owners of the corporation and management. Typically, the items on the meeting agenda include: The appointment of corporate officers. The acquisition of a minute book to record meeting minutes and actions. The approval of Corporate Bylaws.
The participants to the meetings have a reminder aid. The minutes say who will do what and when. They are the starting point of the following meeting. They are helpful for those absent to know was discussed and what decisions have been taken. In case of conflicts, they are useful to know what agreements were made.
Meeting name and place. Date and time of the meeting. List of meeting participants. Purpose of the meeting. For each agenda items: decisions, action items, and next steps. Next meeting date and place. Documents to be included in the meeting report.
In an organizational consent the board of directors typically elects officers, authorizes the issuance of stock to founders, establishes a bank account, and authorizes the payment of incorporation expenses.
Unlike corporations, limited liability companies (LLCs) are not required by state law to hold meetings or record minutes of the meetings they do hold. Though they are not required by law, it is helpful for LLCs to keep minutes to help protect their business.
Organizational meetings are held to appoint officers, elect or appoint directors, issue shares in the corporation, approve bylaws, setup minute books, appoint or waive the appointment of auditors, set up bank accounts, etc.
There are three standard styles of minutes: action, discussion, and verbatim. Each style has a specific use.
Date, time, and location. Minutes should include this basic information about when and where the meeting was held and how long it lasted. Creator. List of persons present. Topics list. Voting record. Review and approval.
Single member LLCs should have meeting minutes for any actions that its operating agreement calls for a vote. Often this includes decisions to add new members to the company, merge with another company or dissolve the company.