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Write a clear subject line. A subject line should be concise, clear and include an interesting or personal detail to engage the recipient. Use a salutation. Introduce yourself (if necessary) Explain why you want to meet. Be flexible about time and place. Request a reply or confirmation. Send a reminder.
Hello, my name is say your first name. I'm calling to book a long appointment with Dr name of GP on day you're available. Thank you, I'd like to come at 3pm on Tuesday. I need extra time to discuss my concerns.
You may say "an appointment" when "appointment" is countable, otherwise not.
Offer several potential meeting times and dates. Jot down as many details as you can. Always have an end time for appointments. Write down appointments in your calendar ASAP. Send meeting invites when you can. Avoid scheduling appointments back-to-back. Be considerate in your scheduling.
A relevant subject line that introduces the topic. A polite opening (e.g., Dear Dr. A clear reason for the meeting and a benefit (We prepared the software version you asked for.) Suggested date plus an option for the client to offer any convenient time.
Asking for an appointment I would like to arrange an appointment to discuss2026. Please would you indicate a suitable time and place to meet? Would it be possible to meet on (date) at your / our offices to discuss2026? Can we meet (up) to talk about2026?
Asking for an appointment I would like to arrange an appointment to discuss2026. Please would you indicate a suitable time and place to meet? Would it be possible to meet on (date) at your / our offices to discuss2026? Can we meet (up) to talk about2026?
Introduction Start your email with introducing yourself if necessary especially if you are sending the request on behalf of your manager. State the reason for the meeting. Check for their availability. Propose a location for the meeting.