[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Recipient's Company] [Company's Address] [City, State, ZIP] Subject: Stop Payment Notice — Hawaii [Type of Notice] Dear [Recipient's Name], I am writing to you today to provide you with a formal notice regarding a stop payment on the funds owed to [Your Company Name] by [Recipient's Company Name]. This letter serves as an official request to immediately cease any further payments pertaining to any outstanding invoices or payment obligations. According to our records, as of [Date], the following invoice(s) remain unpaid: — Invoice Number: [Provide Invoice Number] Invoice Date: [Provide Invoice Date] Amount Due: [Indicate Amount Due] It is important to mention that despite repeated reminders and prior attempts to resolve this matter amicably, the outstanding payment(s) have not been received by the specified due date as mutually agreed upon in our contractual agreement. As per the requirements set forth by the state of Hawaii, we are compelled to initiate the Stop Payment Notice process to protect our company's financial interests. This notice formally informs [Recipient's Company Name] of our intention to halt the payment processing for the aforementioned invoiced amount. With this notice in effect, we kindly request that you adhere to the following actions promptly: 1. Cease Processing Payments: We expect that all future payments and processing related to the outstanding invoice(s) mentioned above shall be put on hold until further notice. Please inform your accounting department accordingly. 2. Verification and Resolution: We strongly recommend a thorough investigation into the reasons behind the non-payment of the aforementioned invoices. We request that you provide us with a detailed explanation for the delay within [number of days] business days from the receipt of this letter. 3. Timely Communication: It is crucial to maintain open lines of communication throughout this process to ensure prompt resolution. We encourage regular updates on the progress made towards resolving this matter. This will help us in understanding any unforeseen circumstances or challenges that may have contributed to the payment delay. Failure to comply with this Stop Payment Notice may result in the further pursuit of legal remedies available to us, including but not limited to seeking damages, initiating legal proceedings, or referring this matter to a collection agency. We sincerely hope that this matter can be resolved amicably, without the need for any further escalation. Please consider this letter as our final warning before taking any further necessary action. Should you require any additional information or have any questions regarding this notice, please do not hesitate to contact me at the provided contact information above. Thank you for your immediate attention to this matter. We anticipate your prompt response and a speedy resolution to avoid any discontentment on both sides. Yours sincerely, [Your Name] [Your Company Name]
Hawaii Sample Letter concerning Stop Payment Notice
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