Subject: Referral of Account to Collection Agency — Urgent Action Required (Your Name) (Your Address) (City, State, ZIP Code) (Email Address) (Contact Number) (Date) (Account Holder's Name) (Account Holder's Address) (City, State, ZIP Code) Re: (Account Number/Statement Reference Number) Dear (Account Holder's Name), We hope this letter finds you well. We regret to inform you that despite several attempts to resolve the outstanding balance on your account, we have yet to receive any response or payment from you. As a result, we have made the difficult decision to refer your account to our trusted collection agency, who specializes in the recovery of delinquent accounts. Our records indicate that your account has an outstanding balance of $___________, which has remained unpaid for a considerable period. We understand that unforeseen circumstances can arise, making it challenging to settle financial obligations. However, it is crucial to address these matters promptly to avoid further complications. Kindly note that engaging with our chosen collection agency does not absolve you of your responsibility to settle the outstanding balance. On the contrary, it signifies that we have entrusted professionals in the field to assist in the recovery process. Their efforts may involve telephone calls, letters, and other legally permissible means, intending to recover the debt owed. Therefore, we strongly encourage you to respond to this letter immediately, either by calling our customer service department at (contact number) or by replying to this email. We are ready and willing to work with you in finding an equitable resolution. Our ultimate goal remains to resolve this matter amicably, without any additional steps being taken beyond your account's referral. However, if we do not hear from you within [specified time frame, e.g., 10 business days] from the date of this letter, our collection agency will proceed with the necessary legal actions as permitted by law. Please bear in mind that such actions could have adverse consequences on your credit score and may result in additional fees or charges being added to your account. We strongly urge you to avoid these escalations by taking immediate action toward settling your outstanding balance. Secure online payment options are available, or you may contact our customer service team if you require further assistance or wish to discuss alternative arrangements. As our valued customer, we genuinely hope that legal actions can be avoided, preserving your creditworthiness and our existing business relationship. Please understand that we have explored various avenues to resolve this matter amicably before reaching this point. We appreciate your attention to this matter and expect a prompt response to avoid any further consequences. Thank you for your cooperation and understanding in this urgent matter. Yours sincerely, (Your Name) (Your Title/Position) (Your Company's Name)
Hawaii Sample Letter for Collection - Referral of Account to Collection Agency
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How to fill out Hawaii Sample Letter For Collection - Referral Of Account To Collection Agency?
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Format the letter thusly: Your full name and address. The collections agency's name and address. A request for the amount of the debt claimed to be owed. A request for the name of the original creditor. A request for the judgment information (if applicable) A request for proof of the company's license.
Sometimes collection agencies manage the entire account receivables process for a creditor, so it is possible for your account to be referred to a collector before your debt is due. However, it is rare that you would receive collection calls before a debt is due.
What Does It Mean to Send Someone to Collections? Sending someone to collections is a colloquialism used to describe the process of hiring a collection agency to track down payment from someone with a delinquent account. Typically, it's a last-resort solution to collect money owed to you when all other options fail.
The amount of time you can wait before turning an account over to a collection agency depends upon your contract with the customer. Credit card companies generally have to wait 180 days, and many other businesses wait 60 or 90 days.
What Information Does a Debt Collection Agency Need?Detailed invoice or statement showing all payments and charges.Customer contact information including at least address, phone, email.Documentation of any payment arrangements or contractual information.More items...?
Format the letter thusly: Your full name and address. The collections agency's name and address. A request for the amount of the debt claimed to be owed. A request for the name of the original creditor. A request for the judgment information (if applicable) A request for proof of the company's license.
Steps to take before sending someone to collectionsCall the debtor.Send debt collection letters.Resend your invoice with added late fees.Offer a settlement.Go to small claims court.Hire a lawyer.
The third collection letter should include the following information:Mention of all previous attempts to collect.Invoice number and amount.Original invoice due date.Current days past due.Instructions on what they should do next.A warning of the impending consequences.More items...
The debt dispute letter should include your personal identifying information; verification of the amount of debt owed; the name of the creditor for the debt; and a request the debt not be reported to credit reporting agencies until the matter is resolved or have it removed from the report, if it already has been
I am requesting that you provide verification of this debt. Please send the following information: The name and address of the original creditor, the account number, and the amount owed. Verification that there is a valid basis for claiming I am required to pay the current amount owed.
