[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Business Name] [Business Address] [City, State, Zip Code] Subject: Complaint regarding General Business Practices Dear [Business Name], I hope this letter finds you well. I am writing to express my deep disappointment and dissatisfaction with the general business practices of your company. As a consumer, it is disheartening to experience such subpar service, which has prompted me to bring this issue to your attention. First and foremost, I would like to highlight an issue with your customer service department. On multiple occasions, I have encountered unprofessional behavior from your representatives, including rudeness, divisiveness, and a lack of willingness to address my concerns. This level of service is wholly unacceptable and does not align with the standards expected from a reputable business. Furthermore, I have noticed a concerning pattern of inconsistency in the products/services provided by your company. As per your advertising claims and promises, I expected high-quality products/services that were delivered on time. Unfortunately, I have experienced significant delays, errors, or even received items that do not meet the expected standards. This inconsistency undermines the trust and confidence I initially had in your business. In addition, there have been instances of misleading information provided by your company. Specifically, I was given incorrect pricing details for one of your products/services, which resulted in me paying more than I initially agreed upon. This not only reflects poorly on your business practices but also violates consumer trust and fair trade principles. It is my expectation that a business, especially one with a well-established reputation like yours, should prioritize customer satisfaction and adhere to ethical business practices. I firmly believe that it is crucial for you to address these issues promptly and take appropriate measures to rectify the situation. To seek a resolution, I kindly request the following actions: 1. Provide a comprehensive explanation regarding the issues raised, including a detailed account of any relevant policies or procedures that were not properly followed. 2. Offer an apology for the unsatisfactory treatment and inconvenience caused to me as a customer. 3. Take immediate steps to rectify any errors, inconsistencies, or misrepresentations related to the products/services I have received. 4. Implement measures to improve your customer service department, ensuring that representatives are trained in providing professional and respectful assistance. 5. Review your business practices and policies to prevent similar issues from occurring in the future, ensuring better quality control and accurate information dissemination. I must emphasize that a failure to address these concerns appropriately will not only result in severe damage to your reputation but may also necessitate further action, including reporting this matter to relevant consumer protection agencies or seeking legal recourse. I kindly request a prompt response within [reasonable timeframe, e.g., 14 days] to demonstrate your commitment towards resolving this matter. Please use the contact details provided above. Thank you for your attention to this matter. I trust that you will give it the urgency and importance it deserves. Yours sincerely, [Your Name]
Hawaii Sample Letter for Complaint - General Business Practice
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How to fill out Sample Letter For Complaint - General Business Practice?
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State what you feel should be done about the problem and how long you are willing to wait to get the problem resolved. Make sure that you are reasonable in requesting a specific action. Include copies of any documents regarding your problem, such as receipts, warranties, repair orders, contracts and so forth.
CONSUMER RESOURCE CENTER You can also get information on filing a complaint against a professional or vocational licensee, or to report unlicensed activity. Go to our CONSUMER RESOURCE CENTER page for more information or call 587-4272.
Information To Include in Your Letter Give the basics. Tell your story. Tell the company how you want to resolve the problem. Be reasonable. File your complaint. Your Address. Your City, State, Zip Code. [Your email address, if sending by email] Date.
There are three types of complaint letters: formal, informal and email. A formal complaint letter is the most common type of complaint letter. It follows a specific format and includes certain elements, such as the date, your contact information, the recipient's contact information and a description of the issue.
When writing a complaint letter you should: describe your problem and the outcome you want. include key dates, such as when you purchased the goods or services and when the problem occurred. identify what action you've already taken to fix the problem and what you will do if you and the seller cannot resolve the problem.
Information To Include in Your Letter Give the basics. Tell your story. Tell the company how you want to resolve the problem. Be reasonable. File your complaint. Your Address. Your City, State, Zip Code. [Your email address, if sending by email] Date.
File a report with the FTC at ReportFraud.ftc.gov if your report is about: The business practices of an individual, company, or entity. You also can report identity theft at IdentityTheft.gov and Do Not Call violations at donotcall.gov.
Be reasonable, not angry or threatening, in your letter. Remember, the person reading your letter may not be directly responsible for your problem, and can possibly help resolve it.
