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Most sheriffs in Kentucky have agreed to receive documents for service through the eFiling system. STEP 1: FIND.Contact the Sheriff's Office in the county where the other party lives. Submit the papers to be served as soon as possible. Even with the best instruction, it can be difficult to locate the person(s) you wish to serve. Receiving the Summons. Cover letter or attached coversheet with instructions. (Please allow 2 – 3 weeks for service). Papers for service will be accepted Monday through Friday between am - pm. In addition to the service of civil process papers, the Civil Unit is occasionally required to seize property (both real and personal).