Subject: Important Notice: Delivery of your Iowa Quitclaim Deed — Cover Letter Included Dear [Client's Name], I hope this letter finds you well. I am writing to inform you that the requested Iowa Quitclaim Deed is ready for delivery, as per your instructions. Enclosed, you will find the necessary documents, a covering letter, and further guidelines for your convenience. Cover Letter Types: 1. Standard Cover Letter: Our standard cover letter serves as an introduction to the enclosed Quitclaim Deed, summarizing key details and explaining the purpose of the document. It highlights the legal significance of the Quitclaim Deed as a legally binding transfer of property rights, ensuring clarity and transparency throughout the process. 2. Urgent Delivery Cover Letter: Should you require an expedited delivery service for time-sensitive matters, we offer an Urgent Delivery Cover Letter variant. This letter emphasizes the time-critical nature of the enclosed Quitclaim Deed, urging prompt action to facilitate a quick and efficient transfer of property rights. Key Points to Include in the Iowa Quitclaim Deed Cover Letter: 1. Greeting and Client Reference: Begin the letter with a warm greeting, addressing the client by their name and including any relevant reference numbers or identifiers for easy document tracking. 2. Introduction: State the purpose of the letter and provide an overview of the enclosed Quitclaim Deed, emphasizing its significance as a legal document used to transfer property rights in Iowa. 3. Document Highlights: Elaborate on the critical information contained within the Quitclaim Deed, making sure to mention the involved parties, property details, and the dates of execution. This ensures that the client is fully aware of the content and scope of the enclosed document. 4. Request for Review and Signature: Kindly request the client to carefully review the contents of the Quitclaim Deed, seeking legal advice if necessary, before signing and returning it to our office. Highlight the importance of returning the signed document at their earliest convenience to avoid any delays in the property transfer process. 5. Enclosure Checklist: List all enclosed documents, including the original Quitclaim Deed and any supporting or supplementary forms required for completion. Reiterate their significance in the property transfer process. 6. Next Steps and Contact Information: Provide detailed information regarding the subsequent steps or procedures involved, such as additional required documentation or notifications. Include your contact details or those of a designated representative who can assist the client promptly should they have any questions or concerns. Conclusion: Conclude the letter by expressing gratitude for your client's trust and cooperation throughout the process. Stress the importance of adhering to the appropriate timelines and following the instructions provided to ensure a seamless and efficient transfer of property rights in Iowa. Please feel free to reach out to us immediately if you have any queries or require further assistance. We are committed to providing excellent service and are looking forward to finalizing the transfer of property rights promptly. Thank you for choosing our services. Sincerely, [Your Name] [Your Title/Position] [Your Contact Information]
Iowa Sample Letter to Client regarding Quitclaim Deed Delivery - cover Letter
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FAQ
How do I add a name to a house deed in Iowa? Adding someone to a house deed requires the filing of a quitclaim deed. The form must be executed and notarized before it can override any current deed.
An Iowa general warranty deed transfers property ownership from a grantor to a grantee with covenants that ensure its title is clear and that the grantor has the right to transfer. This type of deed is the most commonly used and is generally executed in conjunction with a purchase agreement.
Signing (§ 558.31) ? A quit claim deed must be signed with the Grantor(s) in the presence of a Notary Public. Additional Documents ? The State of Iowa requires that all Quit Claim Deeds that are filed also have the Groundwater Hazard Statement & Declaration of Value attached when filing to the County Recorder.
Once deeds are signed and notarized, they must be filed with the recorder in the county in which the property is located. Recording (I.C.A. § 558.13) ? All Deeds must be filed along with Groundwater Hazard Statement & Declaration of Value at the County Recording Office in the property's jurisdiction (See County List).
A Bill of Sale (PDF) signed by the seller/transferor is required for all title transfers even if the transfer is a gift. A Buyer/Transferee has 30 days to present the properly assigned title to the County Treasurer so that a title can be issued in the Buyer/Transferee name. Penalties will apply after 30 days.
