Dear [Patient's Name], I hope this letter finds you in good health and spirits. I am writing to inform you of a necessary change in your medical care, specifically the termination of our physician-patient relationship. Please understand that this decision was reached after careful consideration and for several valid reasons. [Optional: Begin with expressions of gratitude and appreciation for the patient's trust in your care and the time spent together.] As a physician, it is my primary duty to provide high-quality and comprehensive medical care to all my patients while ensuring the safety and well-being of each individual. Unfortunately, in recent times, I have come to the conclusion that continuing our professional relationship may not serve your best interests or align with the principles of ethical healthcare practices. [Optional: Provide a brief explanation of specific incidents leading to the decision to terminate the physician-patient relationship, if required.] In light of this decision, it is my responsibility to assist you in finding alternative medical care to ensure your ongoing health needs are met effectively. I strongly encourage you to seek a new healthcare provider as soon as possible to avoid any disruption in your medical treatment. [Optional: Offer guidance on finding a suitable replacement physician, such as contacting your insurance provider for a list of in-network doctors or a local medical society for recommendations.] Please be aware that I will continue to provide necessary medical care and support during the transition period, typically thirty (30) days from the date of this letter. This transitional period is intended to ensure you receive adequate care during the search for a new healthcare provider. To streamline the transition process, I have authorized my office staff to assist you with the transfer of your medical records to your new physician. Upon written consent and a completed medical record release form, we will promptly transfer all relevant medical information necessary for future treatment. [Optional: Include any procedures or protocols specific to the transfer of medical records in accordance with legal and ethical requirements.] While I understand that this news may come as a surprise or disappointment, I trust that you will appreciate the thought and consideration that went into making this decision. It is essential to prioritize your health and well-being, and I am confident that seeking a new healthcare provider will be in your best interest. Thank you for allowing me the privilege of providing medical care to you thus far. If you have any questions or concerns regarding this matter, please do not hesitate to contact me or my office staff. Wishing you good health and success in finding a new healthcare provider. Sincerely, [Physician's Full Name] [Specialty] [Contact Information]
Idaho Sample Letter for Termination of Physician's Care - Physician to Patient
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In general, the physician-patient relationship can be terminated in two ways without creating liability for abandonment: 1) the physician ends the relationship after giving the patient notice, a reasonable opportunity to find substitute care and the information necessary to obtain the patient's medical records, or 2)
Refer the patient to his or her health insurance company's list of providers, county medical society, or a physician-referral service. Include an authorization for the release of the medical record. Advise the patient to designate the new physician, sign the form, and send it to your office.
According to CMA's California Physician Legal Handbook, physicians can terminate a patient-physician relationship without cause.
In general, the physician-patient relationship can be terminated in two ways without creating liability for abandonment: 1) the physician ends the relationship after giving the patient notice, a reasonable opportunity to find substitute care and the information necessary to obtain the patient's medical records, or 2)
When the situation for dismissing the patient is appropriate, provide a formal written notice stating that you are withdrawing care and requiring the patient to find another practitioner. Mail the written notice to the patient by both first-class and certified mail with a return receipt requested.
When you decide to end your relationship with a patient, inform him or her in writing and send the letter by certified mail, with a return receipt requested. If it's possible to describe the reason for the termination in a brief, clear, objective way, do so in the letter.
Guidelines. The reasons physicians give for wanting to dismiss patients include patient noncompliance, failure to keep appointments, or rude behavior. When deciding whether to dismiss a patient the physician must consider the patient's medical status and needs.
When you decide to end your relationship with a patient, inform him or her in writing and send the letter by certified mail, with a return receipt requested. If it's possible to describe the reason for the termination in a brief, clear, objective way, do so in the letter.
But although physicians retain the legal right to dismiss patients in most cases, if a dismissal is not carried out in accordance with state laws, they may find themselves facing charges of patient abandonment as well as disciplinary action from their state medical boards.
Sample Letter of Withdrawal from a Case Dear (PATIENT): I would like to take this opportunity to formally notify you that I will no longer be your physician because (REASON). Sample language for reason: You have consistently failed to follow my advice and recommendations.
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