Subject: Illinois Sample Letter for Responding to Request for Production of Documents Dear [Recipient's Name], I hope this letter finds you well. I am writing to address the recent request for production of documents [or specify any other relevant information, if applicable] that our organization received from your office on [date]. In accordance with the rules of discovery and our commitment to transparency, we have diligently conducted a thorough search of our files and records. We are pleased to provide you with the requested documents, as listed in the document request attached herewith. To ensure ease of navigation and correspondence with your records, we have organized the production of documents into six categories: 1. Contracts and Agreements: — Sales contract— - Lease agreements - Service agreements 2. Financial Records: — Income statement— - Balance sheets - Tax returns 3. Employment Records: — Employee contract— - Benefits documents — Personnel files 4. Correspondence— - Emails — Letters - Memos relevant to the case 5. Policies and Procedures: — Companpoliceie— - Safety protocols - Standard operating procedures 6. Any Other Requested Documents: — Please find the detailed list in the attached document request. We have made diligent efforts to locate and provide the requested documents. However, please note that some documents may not be available due to reasons beyond our control, such as destruction pursuant to our document retention policy, non-existence, or privileged nature. Should any specific documents be absent from the production, kindly let us know, and we will provide an appropriate explanation. In line with Illinois state regulations, we request that these documents remain confidential and be used solely for the specified litigation purposes. Additionally, we assert our right to assert any objections and/or privileges concerning any particular document within the production, as allowed by law. To facilitate your review process and ensure clarity, we have endeavored to organize the documents chronologically, by category, or by any other mutually agreed-upon arrangement. Should you require further assistance or have any questions regarding the production, please do not hesitate to contact me or our legal counsel. [Optional: If the documents are bulky or require an in-person review, mention any arrangements or proposals for a mutually convenient time and place for review.] We kindly request that you acknowledge receipt of this letter and the attached production of documents within ten (10) calendar days. If you require additional time or should any discrepancies arise, please notify us immediately. We appreciate your cooperation and commitment to fair and efficient discovery proceedings. We trust that these document productions will aid in the resolution of the matter at hand. Thank you for your attention and prompt action. Yours sincerely, [Your Name] [Your Position/Company] [Contact Information]
Illinois Sample Letter for conveying Responses to Request for Production of Documents
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Definition: A written list of documents, electronic files, and audio and video recordings or physical things, submitted to a party from his or her adversary to inspect and copy the requested items and that have relevance to the issues in a lawsuit.
Requests for Production or Demands for Inspection require you to produce documents for copying or in some cases actual items for inspection. Responding to the request has 2 parts: State if you can comply with the request (all of it or some of it) or give the reason why you can't comply.
Answer. Requests for the Production of Documents. Definition: A written list of documents, electronic files, and audio and video recordings or physical things, submitted to a party from his or her adversary to inspect and copy the requested items and that have relevance to the issues in a lawsuit.
Your response must be given under oath and should include the following language at the end of the document, above a line with the date and your signature: ?I declare under penalty of perjury under the laws of the State of California that the forgoing answers are true and correct.?
For example, if the other party asks you to produce ?any and all records from your bank account,? you may want to object, as this request is overly broad, and it is unduly burdensome for you to locate and produce every document you have ever received from your bank since you opened the account.
How to Request Production of Documents and Things Download the template for Request for Production. ... Fill out basic information at the top. ... Choose a location for the other side to bring the documents. ... Add your own definitions (if useful) ... Write your requests for production. ... Sign and date the document. ... Make copies.
I am producing all of the requested documents that exist. I am producing all of the requested documents in my possession. I have requested copies of additional documents and expect to produce them by ___________________________ (date).
Generally, a request for production asks the responding party to make available the original documents, but a requesting party may permit photocopies of the requested documents be sent instead, if inspection of the original document is not necessary.
