Illinois Sample Letter for conveying Statement of Services for past due or delinquent account

• Category: Letters - Legal - Settlements
• State: Multi-State
• Control #: US-0164LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP Code] Subject: Notice of Past Due Account — Statement of Services Dear [Recipient's Name], I hope this letter finds you well. We are writing to bring an important matter to your attention regarding the outstanding balance on your account with [Your Company Name]. As per our records, your account is currently past due with a balance of [Amount Due]. It is important for us to communicate the details of your account and the services provided to you. Enclosed with this letter, you will find a detailed Statement of Services, which highlights each service provided, along with the respective dates and charges associated. We kindly request you to review the statement carefully to identify any discrepancies or misunderstandings that may have occurred. During our previous attempts to contact you, we understand that unforeseen circumstances may have hindered your ability to make the necessary payment. We empathize with your situation and are willing to work with you to resolve this matter in a mutually acceptable manner. Our goal is to maintain a positive and long-lasting relationship with our valued clients. To offer you some options to settle the outstanding balance, we propose the following: Option 1: Full Payment — If you are able to settle the entire amount by [Due Date], we would greatly appreciate it. This will help alleviate any further inconvenience and potential consequences associated with the delinquent account. Option 2: Installment Plan — If making a lump sum payment is not feasible, we are open to discussing an installment plan. We believe in offering flexibility and understanding, provided both parties can reach an agreement. Please contact our office at [Phone Number] or reply to this letter to discuss the terms and conditions of the proposed installment plan. Option 3: Dispute Resolution — In case you believe there are any errors or disputes on your account, we encourage you to promptly notify us so that we can resolve the matter accordingly. We take our commitment to customer satisfaction seriously and will investigate any concerns brought to our attention. We kindly request you to take immediate action to prevent any further repercussions to your account. Failure to respond or make arrangements within the next 14 days may result in escalated collection efforts, including legal action, which we aim to avoid. At [Your Company Name], we value your business and appreciate the opportunity to serve you. We understand that unfortunate circumstances can arise, causing financial strain, but we are confident that we can find a solution together. Please feel free to reach out to us at any time, either by phone, email, or by visiting our office during business hours. Thank you for your attention to this matter. We look forward to resolving this account in a prompt and amicable manner. Sincerely, [Your Name] [Your Title] [Your Company Name]

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP Code] Subject: Notice of Past Due Account — Statement of Services Dear [Recipient's Name], I hope this letter finds you well. We are writing to bring an important matter to your attention regarding the outstanding balance on your account with [Your Company Name]. As per our records, your account is currently past due with a balance of [Amount Due]. It is important for us to communicate the details of your account and the services provided to you. Enclosed with this letter, you will find a detailed Statement of Services, which highlights each service provided, along with the respective dates and charges associated. We kindly request you to review the statement carefully to identify any discrepancies or misunderstandings that may have occurred. During our previous attempts to contact you, we understand that unforeseen circumstances may have hindered your ability to make the necessary payment. We empathize with your situation and are willing to work with you to resolve this matter in a mutually acceptable manner. Our goal is to maintain a positive and long-lasting relationship with our valued clients. To offer you some options to settle the outstanding balance, we propose the following: Option 1: Full Payment — If you are able to settle the entire amount by [Due Date], we would greatly appreciate it. This will help alleviate any further inconvenience and potential consequences associated with the delinquent account. Option 2: Installment Plan — If making a lump sum payment is not feasible, we are open to discussing an installment plan. We believe in offering flexibility and understanding, provided both parties can reach an agreement. Please contact our office at [Phone Number] or reply to this letter to discuss the terms and conditions of the proposed installment plan. Option 3: Dispute Resolution — In case you believe there are any errors or disputes on your account, we encourage you to promptly notify us so that we can resolve the matter accordingly. We take our commitment to customer satisfaction seriously and will investigate any concerns brought to our attention. We kindly request you to take immediate action to prevent any further repercussions to your account. Failure to respond or make arrangements within the next 14 days may result in escalated collection efforts, including legal action, which we aim to avoid. At [Your Company Name], we value your business and appreciate the opportunity to serve you. We understand that unfortunate circumstances can arise, causing financial strain, but we are confident that we can find a solution together. Please feel free to reach out to us at any time, either by phone, email, or by visiting our office during business hours. Thank you for your attention to this matter. We look forward to resolving this account in a prompt and amicable manner. Sincerely, [Your Name] [Your Title] [Your Company Name]