Illinois Sample Letter for Collection - Referral of Account to Collection Agency

• Category: Letters - Nonlegal - Referrals
• State: Multi-State
• Control #: US-0286LR
• Format: Word; Rich Text

Description

Sample Letter for Collection - Referral of Account to Collection Agency [Your Name] [Your Address] [City, State, ZIP Code] [Date] [Collection Agency Name] [Collection Agency Address] [City, State, ZIP Code] Subject: Referral of Account to Collection Agency — [Debtor's Name] – [Account Number] Dear [Collection Agency Name], I am writing to formally refer the account of [Debtor's Name] with account number [Account Number] to your esteemed collection agency on behalf of [Your Company's Name]. Despite our repeated attempts to obtain payment, [Debtor's Name] has failed to fulfill their financial obligations as agreed upon. The outstanding balance on their account currently stands at [amount Due]. The services provided to the debtor were rendered by our company in good faith, and we have made various attempts to reconcile the issue by sending multiple overdue notices and making several phone calls. Unfortunately, all attempts to resolve this matter amicably have remained fruitless. Considering the persistent lack of response and payment, we believe it is appropriate to engage a professional collection agency like yours to assist us in recovering these funds. We have reviewed the reputation and effectiveness of your agency and are confident in your ability to handle this matter diligently and ethically. Enclosed with this letter are all relevant documents detailing the nature of services provided, payment terms, invoices, records of communication attempts, and any other relevant supporting documents. We request that you review these materials and initiate appropriate collection efforts promptly. As per our discussion, we would like to confirm the following terms: 1. Any correspondence or communication related to this account should be directed to [Your Name] at [Your Contact Number] or [Your Email Address]. 2. Please provide updates on the progress of this collection effort on a monthly basis. 3. Any collection fees incurred during this process will be the responsibility of the debtor as per agreed-upon terms. 4. If legal action becomes necessary, we authorize your agency to initiate legal proceedings after consulting with us. Should you require any additional information or clarification, please do not hesitate to contact us. We appreciate your prompt attention to this matter and trust that your collection expertise will help secure the overdue payment in a timely manner. Thank you for your cooperation and professionalism. Sincerely, [Your Name] [Your Title] [Your Company's Name] [Your Contact Number] [Your Email Address]

[Your Name] [Your Address] [City, State, ZIP Code] [Date] [Collection Agency Name] [Collection Agency Address] [City, State, ZIP Code] Subject: Referral of Account to Collection Agency — [Debtor's Name] – [Account Number] Dear [Collection Agency Name], I am writing to formally refer the account of [Debtor's Name] with account number [Account Number] to your esteemed collection agency on behalf of [Your Company's Name]. Despite our repeated attempts to obtain payment, [Debtor's Name] has failed to fulfill their financial obligations as agreed upon. The outstanding balance on their account currently stands at [amount Due]. The services provided to the debtor were rendered by our company in good faith, and we have made various attempts to reconcile the issue by sending multiple overdue notices and making several phone calls. Unfortunately, all attempts to resolve this matter amicably have remained fruitless. Considering the persistent lack of response and payment, we believe it is appropriate to engage a professional collection agency like yours to assist us in recovering these funds. We have reviewed the reputation and effectiveness of your agency and are confident in your ability to handle this matter diligently and ethically. Enclosed with this letter are all relevant documents detailing the nature of services provided, payment terms, invoices, records of communication attempts, and any other relevant supporting documents. We request that you review these materials and initiate appropriate collection efforts promptly. As per our discussion, we would like to confirm the following terms: 1. Any correspondence or communication related to this account should be directed to [Your Name] at [Your Contact Number] or [Your Email Address]. 2. Please provide updates on the progress of this collection effort on a monthly basis. 3. Any collection fees incurred during this process will be the responsibility of the debtor as per agreed-upon terms. 4. If legal action becomes necessary, we authorize your agency to initiate legal proceedings after consulting with us. Should you require any additional information or clarification, please do not hesitate to contact us. We appreciate your prompt attention to this matter and trust that your collection expertise will help secure the overdue payment in a timely manner. Thank you for your cooperation and professionalism. Sincerely, [Your Name] [Your Title] [Your Company's Name] [Your Contact Number] [Your Email Address]