Illinois Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest

• Category: Letters - Nonlegal - Reservations
• State: Multi-State
• Control #: US-0297LR
• Format: Word; Rich Text

Description

Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest Subject: Prearrival Confirmation for Corporate Guest at [Hotel Name] Dear [Hotel Manager/Reservation Team], I hope this message finds you in good health. I am writing on behalf of [Company Name], a prominent corporation in [Industry/Sector]. We would like to confirm the reservation for one of our esteemed corporate guests who will be arriving in [City, Illinois] on [Date] to attend [Event/Meeting/Conference]. Below are the details of the reservation: Guest Name: [Guest Name] Arrival Date: [Date] Departure Date: [Date] Number of Nights: [Number] Room Type: [Room Type] Special Requests: [Any specific requests] It is essential for us that our guest's stay matches our high standards, and we kindly request your assistance in ensuring a seamless experience during their time with you. The guest will require a well-appointed, non-smoking room with a comfortable bed, a well-stocked minibar, and an efficient, high-speed internet connection. Furthermore, please ensure that the room is equipped with a work desk, a lamp, and ample power outlets as they will require a conducive environment for work. Additionally, [Guest Name] would appreciate having access to various hotel amenities, such as a fitness center, swimming pool, and in-room dining services. If possible, please confirm if there are any complimentary provisions or discounts available for our corporate guest. As our guest will be arriving directly from [Airport Name], we request a smooth airport transfer to the hotel. Please arrange for a professional and courteous driver to meet them at the airport. Kindly communicate the details of the airport pick-up, including the assigned driver's name, contact number, and vehicle information, in advance. This information will help our guest locate their assigned driver effortlessly. To assist with any inquiries or additional requests, we kindly request you to provide the contact details of the guest relations manager or the concierge team. Please ensure they are available round-the-clock to address any concerns or questions our guest may have during their stay. We appreciate your attention to detail and exceptional hospitality, which have made our previous stays at [Hotel Name] memorable. We look forward to a similar experience during our corporate guest's stay. If there are any changes or updates regarding their reservation, kindly notify us at your earliest convenience. Thank you for your cooperation, and we eagerly anticipate a successful collaboration between our esteemed company and [Hotel Name]. Please feel free to contact me directly if you require any further information or if there are any special considerations to be taken into account. Wishing you continued success. Sincerely, [Your Name] [Your Designation] [Company Name] [Contact Information]

Subject: Prearrival Confirmation for Corporate Guest at [Hotel Name] Dear [Hotel Manager/Reservation Team], I hope this message finds you in good health. I am writing on behalf of [Company Name], a prominent corporation in [Industry/Sector]. We would like to confirm the reservation for one of our esteemed corporate guests who will be arriving in [City, Illinois] on [Date] to attend [Event/Meeting/Conference]. Below are the details of the reservation: Guest Name: [Guest Name] Arrival Date: [Date] Departure Date: [Date] Number of Nights: [Number] Room Type: [Room Type] Special Requests: [Any specific requests] It is essential for us that our guest's stay matches our high standards, and we kindly request your assistance in ensuring a seamless experience during their time with you. The guest will require a well-appointed, non-smoking room with a comfortable bed, a well-stocked minibar, and an efficient, high-speed internet connection. Furthermore, please ensure that the room is equipped with a work desk, a lamp, and ample power outlets as they will require a conducive environment for work. Additionally, [Guest Name] would appreciate having access to various hotel amenities, such as a fitness center, swimming pool, and in-room dining services. If possible, please confirm if there are any complimentary provisions or discounts available for our corporate guest. As our guest will be arriving directly from [Airport Name], we request a smooth airport transfer to the hotel. Please arrange for a professional and courteous driver to meet them at the airport. Kindly communicate the details of the airport pick-up, including the assigned driver's name, contact number, and vehicle information, in advance. This information will help our guest locate their assigned driver effortlessly. To assist with any inquiries or additional requests, we kindly request you to provide the contact details of the guest relations manager or the concierge team. Please ensure they are available round-the-clock to address any concerns or questions our guest may have during their stay. We appreciate your attention to detail and exceptional hospitality, which have made our previous stays at [Hotel Name] memorable. We look forward to a similar experience during our corporate guest's stay. If there are any changes or updates regarding their reservation, kindly notify us at your earliest convenience. Thank you for your cooperation, and we eagerly anticipate a successful collaboration between our esteemed company and [Hotel Name]. Please feel free to contact me directly if you require any further information or if there are any special considerations to be taken into account. Wishing you continued success. Sincerely, [Your Name] [Your Designation] [Company Name] [Contact Information]