Illinois Sample Letter to Client - Failure to pay account and proposed withdrawal

• Category: Letters - Legal - Client Relations
• State: Multi-State
• Control #: US-0520LTR
• Format: Word; Rich Text

Description

Sample Letter to Client - Failure to pay account and proposed withdrawal Subject: Important Notice: Outstanding Account Balance and Proposed Withdrawal Dear [Client's Name], I hope this message finds you well. We value our business relationship with you and appreciate the support you have provided over the years. Unfortunately, it has come to our attention that your account, [Account Number], is currently past due. Despite our previous attempts to remind you of the outstanding balance, we have not received any payment or response to our previous correspondences. This letter is a final notice regarding the non-payment and the actions we are compelled to consider. As per our records, the outstanding balance on your account is $[Amount Owed]. The payment was due on [Due Date], and it has now exceeded the allowable grace period of [Grace Period Duration]. We understand that unanticipated circumstances may arise, causing financial hardships. However, it is crucial for both parties to ensure timely payments as agreed upon in our initial contract or agreement. To resolve this matter amicably and avoid any potential legal complications, we kindly request that you immediately submit the outstanding payment to our office. The easiest way to settle this matter is to visit our website at [Website URL] and log in to your client account, where you will find a secure payment portal to initiate the transaction. Alternatively, you may also send a check or money order payable to [Your Company Name] at the following address: [Physical Address]. Should you require any further clarification or assistance, our dedicated accounts receivable team is readily available to answer your questions and provide personalized guidance. You may reach them at [Phone Number] or [Email Address]. In light of the situation, we have proposed a withdrawal plan to help you manage the repayment of the outstanding balance. We have taken into account your unique circumstances and have tailored the following solution: 1. Option 1: Lump Sum Payment — Paying the full outstanding amount in a single payment. 2. Option 2: Installment Plan — Breaking the balance into manageable monthly payments over an agreed-upon period. Please review these options and indicate your preferred choice by [Deadline for Response]. We understand the importance of flexibility, and we are willing to work with you to find a mutually beneficial arrangement. However, if we do not receive any communication or payment within this timeframe, we may have to consider taking appropriate legal action to recover the outstanding debt and associated costs. At [Your Company Name], we value our clients and aim to maintain strong partnerships built on trust and mutual respect. It is our sincere hope that we can swiftly resolve this matter and continue our prosperous association. Thank you for your immediate attention to this matter. We look forward to receiving your payment or discussing alternative arrangements by [Deadline for Response]. Yours sincerely, [Your Name] [Your Position] [Company Name] [Phone Number] [Email Address]

Subject: Important Notice: Outstanding Account Balance and Proposed Withdrawal Dear [Client's Name], I hope this message finds you well. We value our business relationship with you and appreciate the support you have provided over the years. Unfortunately, it has come to our attention that your account, [Account Number], is currently past due. Despite our previous attempts to remind you of the outstanding balance, we have not received any payment or response to our previous correspondences. This letter is a final notice regarding the non-payment and the actions we are compelled to consider. As per our records, the outstanding balance on your account is $[Amount Owed]. The payment was due on [Due Date], and it has now exceeded the allowable grace period of [Grace Period Duration]. We understand that unanticipated circumstances may arise, causing financial hardships. However, it is crucial for both parties to ensure timely payments as agreed upon in our initial contract or agreement. To resolve this matter amicably and avoid any potential legal complications, we kindly request that you immediately submit the outstanding payment to our office. The easiest way to settle this matter is to visit our website at [Website URL] and log in to your client account, where you will find a secure payment portal to initiate the transaction. Alternatively, you may also send a check or money order payable to [Your Company Name] at the following address: [Physical Address]. Should you require any further clarification or assistance, our dedicated accounts receivable team is readily available to answer your questions and provide personalized guidance. You may reach them at [Phone Number] or [Email Address]. In light of the situation, we have proposed a withdrawal plan to help you manage the repayment of the outstanding balance. We have taken into account your unique circumstances and have tailored the following solution: 1. Option 1: Lump Sum Payment — Paying the full outstanding amount in a single payment. 2. Option 2: Installment Plan — Breaking the balance into manageable monthly payments over an agreed-upon period. Please review these options and indicate your preferred choice by [Deadline for Response]. We understand the importance of flexibility, and we are willing to work with you to find a mutually beneficial arrangement. However, if we do not receive any communication or payment within this timeframe, we may have to consider taking appropriate legal action to recover the outstanding debt and associated costs. At [Your Company Name], we value our clients and aim to maintain strong partnerships built on trust and mutual respect. It is our sincere hope that we can swiftly resolve this matter and continue our prosperous association. Thank you for your immediate attention to this matter. We look forward to receiving your payment or discussing alternative arrangements by [Deadline for Response]. Yours sincerely, [Your Name] [Your Position] [Company Name] [Phone Number] [Email Address]