Illinois Board of Directors Confidentiality Policy
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How to fill out Board Of Directors Confidentiality Policy?
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FAQ
Whatever I see or hear of a confidential nature or that is confided to me in my official capacity will be kept ever secret unless revelation is necessary in the performance of my duty.
Confidentiality oaths are important clinic documents that should be signed by all physicians, staff, volunteers, contractors and vendors who doing work for your clinic. This is an important safeguard to ensure that every custodian and affiliate in your clinic understand their obligations to protect health information.
The policy should include a statement of the directors' duty of confidentiality and explain that they are not to disclose or discuss confidential information about the organization's matters with another person or entity, or use it for their own purposes, unless the board authorizes them to do so.
An important subset of the duty of loyalty also exists called a duty of confidentiality. The duty of confidentiality requires fiduciaries to keep information and materials such as board room discussions, sensitive financial documents, and contracts confidential.
Issue a Letter Addressing the Breach The letter should remind the member of their fiduciary duty and explain in clear terms that they are not allowed to reveal confidential matters. This is otherwise known as a censure. If that does not get their attention, you can follow up with a cease-and-desist letter.
As a board member, you have an obligation to hold in confidence those things that are mutually determined by your fellow board members to be confidential.
Board members also have limits on how they can share information and with whom they may share it. Maintaining confidentiality also means that board members must maintain the confidentiality of any personal or sensitive information they acquire during their service to the board.