How To Write Suspension Letter To An Employee

• Category: Employment - Employee Discipline - Suspensions
• State: Multi-State
• Control #: US-485EM
• Format: Word

Description

This Employment & Human Resources form covers the needs of employers of all sizes.

Illinois Sample Letter of Suspension for Physical Altercation: [Your Name] [Your Address] [City, State, ZIP] [Date] [Recipient's Name] [Recipient's Position] [School Name or Company Name] [School or Company Address] [City, State, ZIP] Subject: Suspension for Physical Altercation Dear [Recipient's Name], I hope this letter finds you well. I am writing to inform you about a recent incident that took place between [Student/Employee Name] and another individual at [School/Company Name] on [Date]. After investigating the matter thoroughly, it has been concluded that [Student/Employee Name] was involved in a physical altercation, which is a serious violation of our code of conduct policies. The incident occurred [briefly describe the incident, including the date, location, and parties involved]. This behavior is not tolerated at [School/Company Name] as it poses a threat to the safety and well-being of our students/employees. We take great pride in maintaining a safe and respectful environment for everyone associated with our institution/organization. As a consequence of the physical altercation, it has been decided that [Student/Employee Name] will face a suspension. This suspension will commence on [start date] and will last for a period of [number of days/weeks]. During this period, [Student/Employee Name] will be restricted from attending classes/working on-site at [School/Company Name]. It is expected that [he/she] will utilize this time to reflect upon their actions and seek ways to improve their behavior. Furthermore, upon the resumption of [Student/Employee Name]'s activities at [School/Company Name], [he/she] will be placed on probation for a probationary period of [number of months]. While on probation, [Student/Employee Name] will be subject to a closer monitoring and evaluation of [his/her] behavior and adherence to the code of conduct. Any further violations during this period may result in more severe disciplinary actions, including expulsion/termination. To assist [Student/Employee Name] in understanding the gravity of this incident, we encourage [him/her] to attend mandatory counseling or anger management sessions during the suspension period. This will provide an opportunity for personal growth and reflection on appropriate conflict resolution strategies. We understand that this incident may have lasting consequences for all parties involved, and we remain committed to promoting a safe and inclusive environment. We strongly advise that everyone involved seek a peaceful resolution to any ongoing conflicts and refrain from any further aggressive behavior. If you have any questions or concerns regarding this matter, please do not hesitate to contact me at [Your Contact Information]. We appreciate your cooperation and support as we work together to maintain a positive and secure environment. Thank you for your attention to this issue. Sincerely, [Your Name] [Your Position] [School/Company Name]